Registration, Enrollment and Transfer of Credit

UCR graduate students may use, with the approval of their Graduate Advisor, any relevant 200-level course(s) taken during a UCR bachelor's program toward a graduate degree at UCR, excluding any 200-level course(s) approved to count for bachelor's degree, unit, or GPA require- ments. Alternatively, the Graduate Advisor may approve waiving degree requirements based on 200-level courses taken as a UCR undergraduate and require the student to complete minimum unit requirements while enrolled in a graduate program.

Unless a leave of absence has been granted, or on ready to enroll status, students must register for every academic quarter once their graduate studies begin. Students must either be registered or on filing fee status in the quarter in which the degree is awarded. If a student was enrolled or on filing fee status every quarter of the previous academic year, then they may complete their degree during the summer without paying fees.

Education Abroad provides students with the opportunity to study, intern, or conduct research abroad. To be eligible, students should have com- pleted one year of graduate study, be making acceptable progress toward the degree, and know the language of the host country. Applications and information can be obtained from the Education Abroad office. Additional information about Education Abroad can also be found in the Educational Opportunities sections in the beginning of this catalog.

Each quarter, graduate students must pay their fees, or ensure their fees are paid, and enroll by the date indicated at registrar.ucr.edu. Course schedules require the prior approval of the departmental graduate advisor.

All graduate students are expected to carry a full academic course load un- less good reasons exist for not doing so. Graduate students are considered to be full time if they are carrying 12 graduate units. Courses for research (e.g. 297, 299) and professional level courses (300 and 400) may only be required for completion of academic degree requirements.

Students who have completed all degree requirements except for filing their dissertations/theses or sitting for their master’s comprehensive examinations are eligible for filing fee status during the final quarter of residence. For students writing dissertations or theses, the student’s com- mittee must have read and approved a draft of the manuscript, with only minor revisions remaining.

Students on filing fee status pay only one-half of the student services fee. Because filing fee status is tied to that fee, it can vary from quarter to quarter. See registrar.ucr.edu for information on fees. Only one quar- ter on filing fee status is allowed, unless a student fails the master’s comprehensive exam. Then a retake of the exam on filing fee status is allowed. Students who fail to complete their degree programs by the appropriate deadline while on filing fees status must register and pay full fees for the following quarter.

The regulations regarding a reduction in fees for attending half-time is set by the Office of the President. It is only approved for students who cannot attend full-time for reasons of occupation (full-time employment outside the university), unusual family responsibilities, or poor health. Students may not be advanced to candidacy for the PhD and can only enroll in 6 units or less. Employees may not apply for this reduction in fees unless they do not meet the requirements of the Employee Reduced Fee Program. International students should be aware that federal regulations require full-time attendance.

Students pursuing graduate study or research more than 100 miles from the UCR campus for an entire quarter may register in absentia and receive an 85 percent reduction in the student services fee and tuition. Refer to the Finances and Registration section of this catalog for a schedule of fees. In absentia registrants are normally advanced to candidacy for the doctorate; master’s candidate are normally in the stage of researching the master’s thesis.

Most commonly, professors will grant an Incomplete if students were unable to take the final examination or finish a paper at the required time due to illness or other unavoidable problems that can be veri- fied, providing the student’s work in the course was of passing quality. In order to remove the “I”, students must complete the work required by the end of the next academic quarter (whether in attendance or not)— professors will then report the grade. Incompletes cannot be removed by enrolling in the course during the following quarter. Make arrangements with your instructor on how to replace the “I” for a grade. The “I” will automatically revert to an “F” (or NC) after one quarter. PhD students cannot graduate with an “I” grade on their record. Master’s students can only graduate with an “I” if they do not need the course for the degree and are continuing in the PhD program.

The Intercampus Exchange Program (ICE) allows students to register for up to three courses at another UC campus. To be eligible, students must be in good standing with at least one quarter in residence at UCR and demonstrate at least one of the following: the need to take a course or courses not offered at UCR, the need to study with a particular individual, or the need for continuous access to library holdings or other facilities not available at UCR.

A leave of absence is intended to allow the temporary interruption of the student’s academic program. Leaves are granted for the following reasons:

• 1. Serious illness or other temporary disability

• 2. The need to concentrate on a job or occupation not directly related

to the degree program

• 3. Family responsibilities

To be eligible for a leave of absence, students must have the approval of their graduate advisor, be in good standing, and have been enrolled for at least one quarter. Leaves are not normally granted for more than one year.

Since students on leave do not pay fees, they may not use university facilities or make demands on faculty time. Students on leave are ineligi- ble for fellowships, research grants, and financial aid. Appointment as a graduate student researcher or teaching assistant, or any other appoint- ment requiring full-time enrollment, is not possible. Nor can students on leave take qualifying examinations or receive credit for academic work done during the leave period.

If a student has been an enrolled student for at least one quarter and does not enroll in a subsequent quarter, they can re-enroll for up to two consecutive quarters without having to reapply for admission.

Graduate students may take course work on an S/NC basis only when the course description indicates it is an option. Graduate students may not use undergraduate or graduate courses taken on an S/NC basis to complete their master’s or PhD degree requirements, unless the course only is offered on an S/NC basis. A grade of S is equivalent to a grade of B (3.0) or better but does not count towards the student’s grade point average. No credit is given for a course in which a grade of NC is assigned.

All substitutions or waivers of degree requirements syst be reviewed by the Graduate Adviser and approved by the Vice Provost and Dean of Graduate Studies, prior to the beginning of the quarter. Waiver of course work will not reduce the minimum number of units required for a mas- ter's degree.

A maximum of 8 quarter units from institutions outside the University of California may be counted towards the master’s degree at UCR. All transfer work must have been completed in graduate standing with a minimum grade of “B.” Units cannot be transferred if the student earned a degree. These units may not be used to reduce the minimum number of graduate level units required (24 units required for the thesis plan and 18 units required for the comprehensive exam plan).

Department and Graduate Division approval must be obtained before these units can be accepted for credit. Units are transferred as “Satisfactory” (S) with no grade point value.

Since doctoral students do not have a strict unit requirement they do not need to transfer in units.

Students may apply summer sessions course work from any UC campus toward their graduate degree requirements if they have the prior approv- al of their departments and of the Vice Provost and Dean of Graduate Studies.

Units from another UC campus may be used to satisfy one of the three quarters of the residence requirement and may be counted for up to one-half of the total units required for the UCR master's degree. Department and Graduate Division approval must be obtained before such units can be accepted for credit. Units cannot be transferred if the student has earned a degree from that campus.

In addition, students may transfer up to 8 units of concurrent enroll- ment credit. Concurrent enrollment means that a student took regularly scheduled UCR classes but was not an admitted student and paid fog- the class through UCR Extension. Students must have taken these units berore their enrollment as graduate students. Matriculated graduate stu- dents (including students on leave of absence) may not enroll in course work through Extension without the Graduate Dean's approval. Graduate students who withdraw before completing their program objectives, then take courses through Extension are required to wait one year before applying courses to their degrees. Grades from UCR Extension courses wiabe recorded on student transcripts.

Students who withdraw during the first five weeks of a quarter are entitled to a partial refund of fees. The amount of the refund is deter- mined by the number of calendar days elapsed between the first day of instruction and the date on which a withdrawal form is filed with the Graduate Division. See the Schedule of Refunds in the Finances and Registration section of this catalog. Students who have applied for the Deferred Payment Plan are considered registered students and are held to the same refund schedule.

Students who are unable to file the necessary paperwork due to illness or emergency should contact their academic program immediately. Students may apply summer sessions course work from any UC campus toward their graduate degree requirements if they have the prior approval of their departments and of the Graduate Dean.

Units from another UC campus may be used to satisfy one of the three quarters of the residence requirement and may be counted for up to one-half of the total units required for the UCR master’s degree. Department and Graduate Division approval must be obtained before such units can be accepted for credit. Units cannot be transferred if the student has earned a degree from that campus.

In addition, students may transfer up to 8 units of concurrent enrollment credit. Concurrent enrollment means that a student took regularly scheduled UCR classes but was not an admitted student and paid for the class through UCR Extension. Students must have taken these units before their enrollment as graduate students. Matriculated graduate students (including students on leave of absence) may not enroll in course work through Extension without the Graduate Dean’s approval. Graduate students who withdraw before completing their program objectives, then take courses through Extension are required to wait one year before applying courses to their degrees. Grades from UCR Extension courses will be recorded on student transcripts.

UCR graduate students may use, with the approval of their Graduate Advisor, any relevant 200-level course(s) taken during a UCR bachelor’s program toward a graduate degree at UCR, excluding any 200-level course(s) approved to count for bachelor’s degree, unit, or GPA requirements. Alternatively, the Graduate Advisor may approve waiving degree requirements based on 200-level courses taken as a UCR undergraduate and require the student to complete minimum unit requirements while enrolled in a graduate program.

All substitutions or waivers of degree requirements must be reviewed by the Graduate Adviser and approved by the Graduate Dean, prior to the beginning of the quarter. Waiver of course work will not reduce the minimum number of units required for a master’s degree. COLLEGE AND ACADEMIC PROGRAMS