Registration and Enrollment

Official registration consists of two steps.

• 1. Enrollment in classes

• 2. Payment of fees

Except where noted, the following information applies to both under- graduate and graduate students. Additional information concerning enrollment and academic policies applying only to graduate students is in the Graduate Studies section of this catalog. Additional detailed information related to registration and enrollment, including details about the following can be found at registrar.ucr.edu:

• Academic Calendar

• Classes, class hours and locations, and instructors

• Changing your class schedule

• Fees and paying fees

• Final exams

• Grades

• Graduation

Most enrollment and payment functions can be performed at rweb.ucr.edu.

You may also find additional information in the section titled Expected Progress.

Undergraduates Part-time study (less than 12 units) is available to undergraduate students who find it difficult to enroll full-time because of health problems, family and home responsibilities, or occupational and financial need. Students enrolled in 10 units or less must submit a Part-Time Fee Waiver (registrar.ucr.edu/tuition-fees/waiver) by the published deadline in the Academic Calendar in order to receive the benefit of paying ½ tuition and ½ non-resident supplemental tuition (if applicable) for the requested quarter. Students submitting a Part-Time Fee Waiver are still required to pay the full Student Service Fees. Requesting a Part-Time Fee Waiver may impact financial aid. All students interested in attending part-time should discuss their plans with their Academic Advisor who must approve the form, and the Financial Aid Office (if applicable). Please note: A student who does not complete a Part-Time Fee Waiver form by the posted deadlines will be responsible for the full-time tuition rate, regardless of the number of registered units.

Graduates In some programs, half-time study is possible for graduate students who for reasons of occupation (i.e., full-time employment), unusual family responsibilities, or health reasons are not able to attend full time. A half-time student may not enroll for more than 6 units at any level. Half-time for the Online Masters in Engineering is 5 units and for the Masters in Business Administration it is 8 units. Graduate students who are approved for this program receive a refund of one-half of the tuition, one-half of the nonresident supplemental tuition (if applicable), and one-half of the Professional Degree Supplemental Tuition (if applicable). For further details and an application, contact the Graduate Division.

UCR credit for any course taken at another college institution (including UCR Extension) while the student is in residence at UCR is called credit from concurrent enrollment. Credit is normally awarded only under unusual circumstances or through the Cross Registration Program described below during the regular academic year and only with prior approval of the associate dean of the UCR college in which the student is enrolled.

UCR Extension students taking regular-session UCR courses through concurrent enrollment may receive grade points as well as unit credit (effective Spring 1999) should they continue in or be subsequently admitted or readmitted to regular UCR student status. A transcript of the work must be submitted to the Office of Undergraduate Admissions.

Courses taken elsewhere during the summer by a UCR student do not require that the student be under extraordinary circumstances, but they do require prior approval to receive UCR credit even if the stu- dent is not in residence at UCR during that summer.

Regular Summer Sessions courses taken at UCR are credited automatically to the UCR academic record of any student enrolled in the regular academic year.

Senate Bill 1914 (Killea) The California Education Code Sections 66750 through 66756, commonly referred to as Senate Bill 1914 (Killea), permits undergraduate students enrolled in any campus of the California Community Colleges, the California State University, or the UC to enroll without formal admission in a maximum of one course per academic term at a campus of either of the other systems on a space-available basis at the discretion of the appropriate campus authorities on both campuses. At UC campuses, the beginning of the third week of instruction has been designated as the date by which an instructor can determine when space is available to accommodate a student seeking to enroll on this basis. (Normally, instructors in all segments permit students to attend classes until their final course registration has been certified.) Killea does not allow enrollment at another campus within the same system. Students who seek to cross enroll under this program must have met all of the following requirements:

• 1. Completed at least one term at their home campus as a

matriculated student

• 2. Enrolled for a minimum of six units at their home campus for the

current term

• 3. Earned a cumulative grade point average of 2.00
• 4. Paid appropriate fees and any applicable tuition at their home

campus for the current term

• 5. Completed appropriate academic preparation for the desired

course, as determined by the host campus, consistent with the standards applied to regularly enrolled students

• 6. Have been classified as a California resident by their home campus

Both schools must be participating in this program before a student can take a course at another institution for the $46 per unit cross enrollment fee. Additional information and cross enrollment application forms are available at the Office of the Registrar.

CSUSB Cross Registration Program The Cross Registration Program allows a full-time UCR undergraduate student who has officially declared a major and who is in good academic standing to enroll simultaneously at California State University, San Bernardino for no more than one course per quarter. The program is designed for students to take classes not available at UCR. (This program is not available during Summer Session.) Approvals are required from the student’s academic advisor, college dean, and the Registrar. Application forms and deadline information may be obtained from the Office of the Registrar.

Simultaneous Enrollment Simultaneous Enrollment is similar to the Intercampus Visitor Program, but participants are enrolled in at least six units at UCR while simultaneously taking additional classes at another UC campus. Program participants are able to take these classes without needing to be formally admitted to the host campus, and the cost of these units is covered by your UCR tuition. Specific course materials may still apply – please contact the host campus for additional information. Please note that the Simultanious Enrollment program is not available during Summer session.

Eligibility requirements: • Has completed a minimum of 12 units as a matriculated student at UCR (home campus). • Is enrolled for a minimum of 6 units for the current term at UCR (home campus) • Is in good standing. • Has the appropriate academic preparation as determined by the host campus. • Must have fees paid by Fee Payment deadline

Steps for Process: • Forms of Simultaneous Enrollment can be obtained by emailing

reghelpdesk@ucr.edu. • Once complete, submit the completed form to reghelpdesk@ucr.edu. • After submission, the completed application will be reviewed by the Registrar’s Office and submitted to the corresponding host campus for approval on behalf of the student. If approved, communication will be shared by the host campus on how to access course content. If denied, communication will be shared by the home campus to the student.

For additional information and application for Simultaneous Enrollment, please contact the Registrar's Office at (951) 827-7284 or email reghelpdesk@ucr.edu.

UC Online Enrollment allows participants to take online courses offered by another UC campus. Program participants can take these classes without being formally admissed to the host campus, and the cost of these units is covered by your UCR tuition. For additional information and to enroll in UC Online opportunities, please visit uconline.edu.

Please note: UC Online is not available during the Summer session. Students are also encouraged to speak with Academic Advising to confirm eligibility requirements.

Eligibility requirements: • Competed at least 12 units as a matriculated sutdnet at UCR (home campus).

• Enrolled in a minimum of 6 units for the current term at UCR (home campus).

• In good standing.

• Has the appropriate academic preparation as determined by the host campus.

• Must have fees paid by the fee payment deadline. Steps for Process: • You are encouraged to speak with your advisor before enrolling in UC Online courses to confirm you meet the requirements and ensure your desired courses will meet degree requirements.

• Ensure you have not already met your unit maximum for enrollment for the term and that the desired UC Online course will not take you above your unit maximum.

• Ensure you do not request more than 2 UC Online courses.

• Go to uconline.edu and request enrollment into your desired course.

• Your request will be reviewed for approval.

• If approved, you will be enrolled in the Host Campus system for the course. You will see a placeholder course within your UCR registration.

For questions, please contact: Reghelpdesk@ucr.edu

The Intercampus Visitor Program enables qualified undergraduates at the UC to take advantage of educational opportunities at other UC campuses. Under this program, students may take courses that are not available on their home campus, participate in special programs, or study with a distinguished faculty member at another campus. Participants may enroll at another campus for only one term. Additional infor- mation on requirements and application forms can be obtained at the Registrar’s website (registrar.ucr.edu). Intercampus visitors must apply for financial aid at their host campus and must be making satisfactory academic progress on their home campus to be eligible to be awarded.

Undergraduate students who wish to withdraw from all courses in the university during a current quarter, officially and without scholarship penalty, must initiate an application for withdrawal through myforms.ucr.edu. The student must settle all accounts and return any university property such as books, keys, laboratory equipment, and uniforms. After the first few weeks of the quarter, such petitions are granted only under exceptional circumstances.

Students who withdraw are no longer considered continuing students. Students wishing to return to the university must apply for readmis- sion by the published deadlines. Visit registrar.ucr.edu for deadline information.

Students who do not officially withdraw from the university may receive grades of “F” in all courses in which they are enrolled. Further, the Financial Aid Office is required to notify the Department of Veterans Affairs when any student fails, receives no credit, or withdraws from all registered courses.

The Planned Educational Leave Program (PELP) is for undergraduate students who want to interrupt their regular education for one year or less while clarifying educational goals, gaining practical experience away from campus, or enhancing the prospect of successful completion of an academic program. Students must have completed at least one quarter of course work at UCR and be in good academic standing to qualify. Students holding F-1/J-1 visas must consult with an International Student Advisor before participating in this program. Information on PELP is available from the dean of the student’s college, UCR Counseling and Psychological Services, and the Office of the Registrar.

Planned Opportunities Abroad Agreement (POAA) permits UCR students to Education Abroad on a non-UC program through the Opportunity Abroad Program (OAP) and return to UCR without having to file for readmission. Courses completed are subject to review for transferability. POAA advising and applications are available at the Education Abroad Programs, Student Services Building, Second Floor. international.ucr.edu/abroad.

Undergraduate students who wish to return to UCR must file an application for readmission with their college Student Academic Affairs Office if they have withdrawn or if they have been away for more than 3 consecutive terms, not counting summer session. Visit registrar.ucr.edu for deadline information. A nonrefundable application fee of $70 is charged. Approval of the dean of the student’s college or division is required for readmission. Students dismissed or not in good standing may be required to meet with the appropriate dean. Readmission of students disqualified for disciplinary purposes is subject to approval of the Dean of Students.

Transcripts from other institutions (including University Extension) at- tended during a student’s absence must be filed with the Undergraduate Admissions Office at least six weeks prior to the quarter of readmission.

Graduate students desiring readmission or termination of leaves of absence should contact the Graduate Division.

The Office of the Registrar prepares and permanently retains records of students’ academic work at UCR for regular sessions and summer sessions. It maintains separate academic records for undergraduate, medical, and graduate levels, but sends all levels taken at UCR as one transcript. The academic record chronologically lists courses, units, grades, cumulative GPA, transfer credits, and total units.

Students may order copies of their transcript through rweb.ucr.edu. The online order includes the student’s authorization of the release of the academic record. Rush service for the transcript is available for $10 and pick-up service is available for $20. Express mail service is available for an additional fee based on current Federal Express rates. For pricing and service options, please see registrar.ucr.edu. Payment, if applicable, is due in advance for all official transcripts.

Students are strongly advised to check their academic records care- fully and to bring any discrepancies to the attention of the Office of the Registrar immediately. Supporting enrollment documents are retained for no more than one year. After one year, it is assumed that students accept the accuracy of their academic records. Once a degree has been posted, changes to a student’s academic record are allowed only to cor- rect an administrative error.

The culmination of the student’s academic career is the conferral of degree on the official transcript. The graduation process is multi-step starting with the student applying to graduate at rweb.ucr.edu by the published deadline. Students must ensure all transfer work transcripts are submitted prior to the published deadline or the graduation application will be deferred to a future quarter. It is not recommended for students to study abroad in their final quarter, as receipt of grades may delay their conferral date to a future quarter. Student academic records are reviewed and approved by the academic college or school and the Registrar’s Office. Degrees are traditionally conferred approximately 5 weeks after the end of the term. Diplomas are mailed directly to students who do not have a hold preventing its release. Details and deadlines can be found at registrar.ucr.edu.

Pursuant to UCR’s Policies Applying to the Disclosure of Information from Student Records – Local Procedure document, this is the annual notification of the Family Educational Rights and Privacy Act (FERPA). The UCR FERPA policy is located on the Office of the Registrar website.

FERPA affords eligible students certain rights with respect to their education records. (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution at any age.) These rights include:

• 1. The right to inspect and review the student’s education records

within 45 days after the day the Registrar’s Office at UCR, receives a request for access.

• 2. The right to request the amendment of the student’s education

records that the student believes is inaccurate, misleading, or other- wise in violation of the student’s privacy rights under FERPA.

A student who wishes to ask UCR to amend a record should write the Registrar, clearly identify the part of the record the student wants changed, and specify why it should be changed.

• 3. The right to provide written consent before UCR discloses personally

identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

Students provide access to their record in one of three ways:

• 1. Customizing Directory Information through R’Web Self-Service
• 2. Set up Authorized Users through R’Web Self-Service
• 3. Use of Department-Specific Release Forms

UCR discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. UCR defines “legitimate educational interest” as information relevant and necessary for a campus official to perform any of the following tasks:

• 1. An employment responsibility or an assigned subject matter

for the inquirer

• 2. Participation in the student’s education
• 3. The discipline of a student
• 4. Providing a service or benefit related to a student or student’s

family (such as health care, counseling, job placement, or financial aid)

Upon request, the school also discloses education records without consent to officials of another school in which a student seeks or intends to enroll. Disclosure of Information from Student Records (130.720) within UCOP’s Policies Applying to Campus Activities, Organizations and Students (PACAOS) provides further documentation on permissible disclosures without student consent.

• 4. The right to file a complaint with the U.S. Department of Education

concerning alleged failures by the UCR to comply with the require- ments of FERPA. The name and address of the office that adminis- ters FERPA is:

Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202

Students are encouraged to follow the UCR informal and formal griev- ance process by notifying the FERPA officer/Registrar with concerns of inappropriate disclosures.

The University of California, Riverside considers the following to be public information with respect to individual students: – Directory information includes: Student Name, Date of Birth, Place of Birth, E-mail address, Telephone Numbers, Field of Study (including major, minor, concentration, specialization, and similar designations), Dates of Attendance, Grade Level, Enrollment Status (e.g., full time or part time), Number of Units in which Enrolled, Degrees and Honors Received, Pre- vious Educational Institution Attended, and Participation in Officially Recognized Activities, including, but not limited to, Intercollegiate Athletics; the name, weight, and height of participants in Intercollegiate UCR athletic teams.

Residency Requirements and Classifications A classification as resident, nonresident, or nonresident supplemental tuition exempt are dependent upon the student’s circumstances.

All students are presumed to be dependent student which requires that parents must also satisfy all applicable residency requirements, until the student has been determined to qualify as an independent student as set forth below.

Resident Classification To receive resident classification for UC tuition purposes, the student must be in an eligible immigration status, established a primary and permanent domicile in California for at least one year and one day prior to the residency determination date (RDD), fulfilled the physical presence and intent requirements; or, demonstrate eligibility for a Special Circumstances Resident Classification. NRST Exempt Classification To receive an NRST Exemption classification, a student must be eligible for, and have fulfilled all applicable requirements for the NRST Exempt classification. As NRST Exempt, the student is considered a nonresident, but exempt from the assessment of nonresident supplemental tuition.

Nonresident Classification Nonresident classification is determined for students who do not meet the requirements as a California resident, NRST Exempt, or Special Circumstances Resident classification based on the student’s circumstances.

International Student (F-1/J-1) Visa Holders International students holding F-1 or J-1 visas are subject to nonresident tuition and are unable to gain California residency.

Principles Governing Residency Determinations The Regents of the University of California confers the benefit of “resident tuition” to Students who have fulfilled the Residency Requirements established by Regents Policy 3105 as set forth in the UC Residence Policy and Guidelines (“RPG”) herein.

Residency for purposes of UC tuition is specific to the University of California and separate from the California Community Colleges and California State University systems and may be different from residency for purposes of UC admission and other state rules or regulations governing residency for other purposes.

New Incoming and Transfer Students (includes UC Campus Transfers) will have their residency evaluated and may be asked to submit a Statement of Legal Residence (SLR) before initial enrollment at a UC campus. The Residence Deputy evaluates the SLR and supporting documentation and will determine a residency classification of resident, NRST Exempt, or nonresident. Failure to submit the SLR and all requested documentation by the published deadline will result in a residency classification based on the information provided to-date, which will often result in an undetermined status, resulting in nonresident tuition. All residency determinations, including nonresident are final.

Returning Students: Students returning after a leave of 3 or more terms must submit an SLR as determined per campus policy. A Student who fails to submit an SLR by the relevant deadline will not be entitled to retroac- tive reimbursement of NRST assessments.

Change in Residency Status: A student who has received a resident or NRST Exempt classification is required to notify the campus Residency Deputy within 30 days if they are no longer eligible as a resident or NRST Exempt classified student due to a change in student and/or parent circumstances (when applicable). The updated classification will become effective with the next academic term. Failure to notify the campus within 30 days may result in retroactive assessment of NRST.

Petition for Reclassification: A student who received nonresident classification will retain that status until the student files a Petition for Reclassification by the published deadline after meeting the requirements as either a California resident or NRST Exempt classification. A student who fails to file the petition is not entitled to retroactive reimbursement of NRST charges.

Inquiries regarding UC residency for purposes of tuition should be directed to a campus Residence Deputy in the campus Registrar’s Office or to a Residency Analyst in the Office of the General Counsel of The Regents of the University of California, Office of the President. No other office, entity, or individual is authorized to provide residency information on behalf of the University of California.

PENALTY OF PERJURY All statements and documents submitted to the University of California to support a residency classification for purposes of UC tuition are submitted under penalty of perjury under the laws of the State of California. The student, parents, or qualifying individual when applicable, are required to declare under oath, declaration or affidavit, that all statements and supporting documents are true and correct. Where a residency classification is found to be obtained based on concealed facts or untruthful statements, the University may:

• Bill the student for all tuition, NRST, and fees that would have been charged;

• Hold a student’s registration until full payment of amount due is received; • Hold diplomas until full payment of amount due is received;

• Notify appropriate regulatory agencies;

• Initiate discipline under Policy on Student Conduct and Discipline (“PACAOS 100”); and

• Pursue civil, criminal, or other remedies that may be appropriate.

The SLR must be signed, handwritten or electronically, by the student under penalty of perjury. A student must sign the SLR even if the student has yet to reach the age of majority; pursuant to State of California law, a minor may be prosecuted for perjury.

Compliance and Delegation The UC Residence Policy and Guidelines (“RPG”) is established by The Regents under Regents Policy 3105, approved May 24, 2018, effective with the 2019-20 Academic Year. The President, or designee, in consultation with the General Counsel, or designee, is authorized to adopt and amend implementing guidelines consistent with Regents Policy 3105. Accordingly, Students should review the RPG prior to applying for a residency classification to ensure compliance with the most recent requirements for the relevant academic term.

No Right of Action This policy is not intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the University of California or its Board of Regents, individual Regents, officers, employee, or agents.

Appeals Requirements to appeal of nonresident classification

The UC Office of General Counsel processes appeal applications for all UC campuses. A student may only appeal a campus nonresident classification if one or more of the following circumstances applies:

• a. The nonresident classification decision was based on an error made

by UC, including (a) a significant error of fact, or (b) a significant procedural error, or (c) an incorrect application of policy,

OR

• b. The student received significant new information that (a) became

available after the issue date of the campus nonresident classification, and (b) despite the exercise of reasonable diligence, the information was not previously known by or available to the student, which, if corrected, the nonresident classification is incorrect. Failure to respond to the campus or to provide requested information by the campus deadline is not a basis for appeal.

Appeal Procedure The student must file the appeal within 30 days of the nonresident notice issue date. Late appeals will be denied for further review unless the campus Residence Deputy requests waiver of the 30 day requirement on the Student’s behalf.

• Completed, signed, and dated Application to Appeal a Nonresident Classification, and

• Campus Nonresident Classification notice, and

• Supporting documentation as described in Requirements to Appeal above.

Submit the Appeal by email (preferred) or fax to: Email: residency.appeal@ucop.edu Fax: (510) 987-9757, Attn.: Residency Analyst

Mail: Residency Analyst, UC Office of the General Counsel 1111 Franklin St. Oakland, CA 94607-5200

Privacy Notice All information requested on the Statement of Legal Residence form is required by the authority of Standing Order 110.2 (a)-(d) of the Regents of the University of California for determining whether you are a legal resident for tuition purposes. The residence affairs officer in the Office of the Registrar maintains the requested information. You have the right to inspect university records containing the residence information requested on the form.

For information on other policies applicable to students, visit deanofstudents.ucr.edu. POLICIES AND REGULATIONS