Registration and Enrollment

Official registration consists of two steps.

• 1. Enrollment in classes

• 2. Payment of fees

Except where noted, the following information applies to both undergrad- uate and graduate students. Additional information concerning enroll- ment and academic policies applying only to graduate students is in the Graduate Studies section of this catalog. The Web site registrar.ucr.edu provides detailed information on registration and enrollment, including details about the following:

• Academic Calendar

• Classes, class hours and locations, and instructors

• Changing your class schedule

• Fees and paying fees

• Final exams

• Grades

• Graduation

Most enrollment and payment functions can be performed at rweb.ucr.edu.

See also information on Expected Progress.

Undergraduates Part-time study (less than 12 units) is available to undergraduate students who find it difficult to enroll full time because of health problems, family and home responsibilities, or occupational and financial need. Students undertaking an approved course load of 10 units or fewer in any quarter shall pay the full Student Services Fee, one-half tuition and one-half non- resident supplemental tuition (if applicable) for that quarter. Students considering part-time study should discuss their plans with the associ- ate dean of their college, whose approval is required.

Graduates In some programs, half-time study is possible for graduate students who for reasons of occupation (i.e., full-time employment), unusual family responsibilities, or health reasons are not able to attend full time. A half-time student may not enroll for more than 6 units at any level. Half-time for the Online Masters in Engineering is 5 units and for the Masters in Business Administration it is 8 units. Graduate students who are approved for this program receive a refund of one- half of the tuition, one-half of the nonresident supplemental tuition (if applicable), and one-half of the Professional Degree Supplemen- tal Tuition (if applicable). For further details and an application, contact the Graduate Division.

UCR credit for any course taken at another college institution (including UCR Extension) while the student is in residence at UCR is called credit from concurrent enrollment. Credit is normally awarded only under unusual circumstances or through the Cross Registration Program described below during the regular academic year and only with prior approval of the associate dean of the UCR college in which the student is enrolled.

UCR Extension students taking regular-session UCR courses through concurrent enrollment may receive grade points as well as unit credit (ef- fective Spring 1999) should they continue in or be subsequently admitted or readmitted to regular UCR student status. A transcript of the work must be submitted to the Office of Undergraduate Admissions.

Courses taken elsewhere during the summer by a UCR student do not require that the student be under extraordinary circumstances, but they do require prior approval to receive UCR credit even if the stu- dent is not in residence at UCR during that summer.

Regular Summer Sessions courses taken at UCR are credited automatically to the UCR academic record of any student enrolled in the regular academic year.

Senate Bill 1914 (Killea) The California Education Code Sections 66750 through 66756, commonly referred to as Senate Bill 1914 (Killea), permits undergraduate students enrolled in any campus of the California Community Colleges, the California State University, or the UC to enroll without formal admission in a maximum of one course per academic term at a campus of either of the other systems on a space-available basis at the discretion of the appropriate campus authorities on both campuses. At UC campuses, the beginning of the third week of instruction has been designated as the date by which an instructor can determine when space is available to accommodate a student seeking to enroll on this basis. (Normally, instructors in all segments permit students to attend classes until their final course registration has been certified.) Killea does not allow enrollment at another campus within the same system. Students who seek to cross enroll under this program must have met all of the following requirements:

• 1. Completed at least one term at their home campus as a

matriculated student

• 2. Enrolled for a minimum of six units at their home campus for the

current term

• 3. Earned a cumulative grade point average of 2.00

• 4. Paid appropriate fees and any applicable tuition at their home

campus for the current term

• 5. Completed appropriate academic preparation for the desired

course, as determined by the host campus, consistent with the standards applied to regularly enrolled students

• 6. Have been classified as a California resident by their home campus

Both schools must be participating in this program before a student can take a course at another institution for the $46 per unit cross enrollment fee. Additional information and cross enrollment application forms are available at the Office of the Registrar.

CSUSB Cross Registration Program The Cross Registration Program allows a full-time UCR undergradu- ate student who has officially declared a major and who is in good academic standing to enroll simultaneously at California State University, San Bernardino for no more than one course per quarter. The program is designed for students to take classes not available at UCR. (This program is not available during Summer Session.) Approvals are required from the student’s academic advisor, college dean, and the Registrar. Application forms and deadline information may be obtained from the Office of the Registrar.

Simultaneous Enrollment and Cross-Campus Enrollment Simultaneous Enrollment is similar to the Intercampus Visitor Program, but participants are enrolled in at least six units at UCR while simultaneously taking additional classes at another UC campus. Cross-Campus Enrollment allows participants to simultaneously take on- line courses offered by another UC campus. Participants of either program don’t have to be formally admitted nor pay additional tuition/fees; however other fees may apply depending on the course. For additional information and application for Simultaneous Enrollment, please go to the Highlander One Stop Shop (HOSS), on the first floor of the Student Services Building. For additional information and to initiate enrollment for Cross-Campus Enrollment course opportunities please go to crossenroll.universityofcalifornia.edu.

Eligibility requirements for both programs include:

• Has completed a minimum of 12 units as a matriculated student at UCR (home campus).

• Is enrolled for a minimum of 6 units for the current term at UCR (home campus)

• Is in good standing.

• Has the appropriate academic preparation as determined by the host campus.

• Must have fees paid by Fee Payment deadline

The Intercampus Visitor Program enables qualified undergraduates at the UC to take advantage of educational opportunities at other UC campuses. Under this program, students may take courses that are not available on their home campus, participate in special programs, or study with a distinguished faculty member at another campus. Participants may enroll at another campus for only one term. Additional infor- mation on requirements and application forms can be obtained at the Highlander One Stop Shop (HOSS). Intercampus visitors must apply for financial aid at their host campus and must be making satisfactory academic progress on their home campus to be eligible to be awarded.

Undergraduate students who wish to terminate work in the university during a current quarter, officially and without scholarship penalty, must initiate an application for withdrawal through myforms.ucr.edu. The student must settle all accounts and return any university property such as books, keys, laboratory equipment, and uniforms. After the first few weeks of the quarter, such petitions are granted only under exceptional circumstances.

Students who withdraw are no longer considered continuing students. Students wishing to return to the university must apply for readmis- sion by the published deadlines. Visit registrar.ucr.edu for deadline information.

Students who withdraw from the university without authorization may receive grades of “F” in all courses in which they are enrolled. Further, the Financial Aid Office is required to notify the Department of Veterans Affairs when any student fails, receives no credit, or withdraws from all subjects undertaken. The Planned Educational Leave Program (PELP) is for undergraduate students who want to interrupt their regular education for one year or less while clarifying educational goals, gaining practical experience away from campus, or enhancing the prospect of successful completion of an academic program. Students must have completed at least one quarter of course work at UCR and be in good academic standing to qualify. Students holding F-1/J-1 visas should consult with an Interna- tional Student Advisor before participating in this program. Informa- tion on PELP is available from the dean of the student’s college, UCR Counseling and Psychological Services, and the Office of the Registrar.

Planned Opportunities Abroad Agreement (POAA) permits UCR students to Education Abroad on a non-UC program through the Opportunity Abroad Program (OAP) and return to UCR without having to file for readmission. POAA advising and applications are available at the Education Abroad Programs, Skye Hall, Room 321. international.ucr.edu/abroad.

Undergraduate students who wish to return to UCR must file an application for readmission with their college Student Academic Affairs Office if they have withdrawn or if they have been away for more than 3 consecutive terms, not counting summer session. Visit registrar.ucr.edu for deadline information. A nonrefundable application fee of $70 is charged. Approval of the dean of the student’s college or division is required for readmission. Students dismissed or not in good standing may be required to meet with the appropriate dean. Readmission of students disqualified for disciplinary purposes is subject to approval of the Dean of Students.

Transcripts from other institutions (including University Extension) at- tended during a student’s absence must be filed with the Undergraduate Admissions Office at least six weeks prior to the quarter of readmission.

Graduate students desiring readmission or termination of leaves of absence should contact the Graduate Division.

The Office of the Registrar prepares and permanently retains records of students’ academic work at UCR for regular sessions and summer sessions. It maintains separate academic records for undergraduate, medical, and graduate levels, but sends all levels taken at UCR as one transcript. The academic record chronologically lists courses, units, grades, cumulative GPA, transfer credits, and total units.

Students may order copies of their transcript through rweb.ucr.edu. The online order includes the student’s authorization of the release of the academic record. Rush service for the transcript is available for $10 and pick-up service is available for $20. Express mail service is available for an additional fee based on current Federal Express rates. For pricing and service options, please see registrar.ucr.edu. Payment, if applicable, is due in advance for all official transcripts.

Students are strongly advised to check their academic records care- fully and to bring any discrepancies to the attention of the Office of the Registrar immediately. Supporting enrollment documents are retained for no more than one year. After one year, it is assumed that students accept the accuracy of their academic records. Once a degree has been posted, changes to a student’s academic record are allowed only to cor- rect an administrative error.

The culmination of the student’s academic career is the conferral of degree on the official transcript. The graduation process is multi-step starting with the student applying to graduate at rweb.ucr.edu by the published deadline. Students must ensure all transfer work transcripts are submitted prior to the published deadline or the graduation appli- cation will be deferred to a future quarter. It is not recommended for students to study abroad in their final quarter as receipt of grades may delay their conferral date to a future quarter. Student academic records are reviewed and approved by the academic college or school and the Registrar’s Office. Degrees are traditionally conferred approximately 5 weeks after the end of the term. Diplomas are mailed directly to stu- dents who do not have a financial balance due to the university. Details and deadlines can be found at registrar.ucr.edu.

Pursuant to UCR’s Policies Applying to the Disclosure of Information from Student Records – Local Procedure document, this is the annual notification of the Family Educational Rights and Privacy Act (FERPA). The UCR FERPA policy is located on the Office of the Registrar website.

FERPA affords eligible students certain rights with respect to their education records. (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution at any age.) These rights include:

• 1. The right to inspect and review the student’s education records

within 45 days after the day the Registrar’s Office at UCR, receives a request for access.

• 2. The right to request the amendment of the student’s education

records that the student believes is inaccurate, misleading, or other- wise in violation of the student’s privacy rights under FERPA.

A student who wishes to ask UCR to amend a record should write the Registrar, clearly identify the part of the record the student wants changed, and specify why it should be changed.

• 3. The right to provide written consent before UCR discloses personally

identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

Students provide access to their record in one of three ways:

• 1. Customizing Directory Information through R’Web Self-Service
• 2. Set up Authorized Users through R’Web Self-Service
• 3. Use of Department-Specific Release Forms

UCR discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. UCR defines “legitimate educational interest” as information relevant and necessary for a campus official to perform any of the following tasks:

• 1. An employment responsibility or an assigned subject matter

for the inquirer

• 2. Participation in the student’s education
• 3. The discipline of a student
• 4. Providing a service or benefit related to a student or student’s

family (such as health care, counseling, job placement, or financial aid)

Upon request, the school also discloses education records without consent to officials of another school in which a student seeks or intends to enroll. Disclosure of Information from Student Records (130.720) within UCOP’s Policies Applying to Campus Activities, Or- ganizations and Students (PACAOS) provides further documentation on permissible disclosures without student consent.

• 4. The right to file a complaint with the U.S. Department of Education

concerning alleged failures by the UCR to comply with the require- ments of FERPA. The name and address of the office that adminis- ters FERPA is:

Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202

Students are encouraged to follow the UCR informal and formal griev- ance process by notifying the FERPA officer/Registrar with concerns of inappropriate disclosures.

The University of California, Riverside considers the following to be public information with respect to individual students: – Directory information includes: Student Name, Date of Birth, Place of Birth, E-mail address, Telephone Numbers, Field of Study (including major, minor, concentration, specialization, and similar designations), Dates of Attendance, Grade Level, Enrollment Status (e.g., full time or part time), Number of Units in which Enrolled, Degrees and Honors Received, Pre- vious Educational Institution Attended, and Participation in Officially Recognized Activities, including, but not limited to, Intercollegiate Athletics; the name, weight, and height of participants in Intercollegiate UCR athletic teams.

Residency Requirements and Classifications A classification as Resident, Nonresident Supplemental Tuition (NRST) Exempt, or Nonresident for purposes of determining assessment of Tuition and Mandatory Systemwide Fees as determined by the Student’s circum- stances (undergraduate, graduate, and professional).

For discussion purposes, all Students are presumed to be Dependent Students, which requires that Parents of Dependent Students must also satisfy all applicable Residency Requirements, until the Student has been determined to qualify as an Independent Student as set forth below.

Resident Classification To receive a Resident Classification for purposes of UC tuition, the Student must be in an eligible immigration status, have established a primary and permanent Domicile in California for at least one year prior to the Resi- dency Determination Date (RDD), and fulfilled the physical presence and intent requirements; or, demonstrate eligibility for a Special Circumstances Resident Classification.

NRST Exempt Classification To receive an NRST Exempt Classification, a Student must be eligible for and have fulfilled all applicable requirements for the relevant NRST Exempt Classification. As NRST Exempt, the Student is considered to be a Nonresident and exempt from the assessment of NRST.

Nonresident Classification The Student has been determined to be ineligible for a Resident, NRST Exempt, or Special Circumstances Resident Classification based on the Student’s circumstances.

Principles Governing Residency Determinations The Regents of the University of California confers the benefit of “resident tuition” to Students who have fulfilled the Residency Requirements estab- lished by Regents Policy 3105 as set forth in the UC Residence Policy and Guidelines (“RPG”) herein.

Residency for purposes of UC tuition is specific to the University of California and separate from the California Community Colleges and Cal- ifornia State University systems and may be different from residency for purposes of UC admission and other state rules or regulations governing residency for other purposes.

New Incoming and Transfer Students (includes UC Campus Transfers) will have their residency evaluated and may be asked to submit a Statement of Legal Residence (“SLR”) before initial enrollment at a UC campus. The campus Residence Deputy evaluates the SLR and supporting documentation and issues a Residency Classification of Resident, NRST Exempt, or Nonresident. Failure to submit the SLR and all requested documentation by the relevant deadline will result in a Residency Classification based on the information provided to-date to which may include Nonresident. All issued Residency Classifications including Nonresident are final.

Returning Students: Students returning after a leave of absence of one term or more must submit an SLR as determined per campus policy. A Student who fails to submit an SLR by the relevant deadline will not be entitled to retroactive reimbursement of NRST assessments.

Change in Residency Status: A Student who has received a Resident or NRST Exempt Classification and becomes a Nonresident by virtue of the Student’s acts (or the Parent’s acts, when applicable) is required to notify the campus Residence Deputy within 30 days of the effective date of the change in circumstance. The campus will update the Student’s Residency Classification effective with the next academic term. Failure to notify the campus timely may result in the retroactive assessment of NRST.

Petition for Reclassification: A Student who receives a Nonresident Classifi- cation will retain that status unless the Student files a Petition for Reclassi- fication by the relevant deadline and then qualifies for a Resident or NRST Exempt Classification. A Student who fails to file a Petition for Reclassifica- tion is not entitled to retroactive reimbursement of NRST assessments.

Inquiries regarding UC residency for purposes of tuition should be directed to a campus Residence Deputy in the campus Registrar’s Office or to a Residency Analyst in the Office of the General Counsel of The Regents of the University of California, Office of the President. No other office, enti- ty, or individual is authorized to provide Residency information on behalf of the University of California. PENALTY OF PERJURY All statements and documents submitted to the University of California to support a Residency Classification for purposes of UC tuition are sub- mitted under penalty of perjury under the laws of the State of California. The Student, and Parents or Qualifying Individual when applicable, are required to declare under oath, declaration or affidavit, that all statements and supporting documents are true and correct. Where a Residency Clas- sification is found to be obtained based on concealed facts or untruthful statements, the University may:

• Bill the Student for all Tuition, NRST, and fees that would have been charged;

• Hold a Student’s registration until full payment of amount due is received;

• Hold release of diplomas until full payment of amount due is received;

• Notify appropriate regulatory agencies;

• Initiate discipline under Policy on Student Conduct and Discipline (“PACAOS 100”); and

• Pursue civil, criminal, or other remedies that may be appropriate.

The SLR must be signed, handwritten or electronically, by the Student under penalty of perjury. A Student must sign the SLR even if the Student has yet to reach the age of majority; pursuant to State of California law, a Minor may be prosecuted for perjury.

Compliance and Delegation The UC Residence Policy and Guidelines (“RPG”) is established by The Regents under Regents Policy 3105, approved May 24, 2018, effective with the 2019-20 Academic Year. The President, or designee, in consultation with the General Counsel, or designee, is authorized to adopt and amend implementing guidelines consistent with Regents Policy 3105. Accord- ingly, Students should review the RPG prior to applying for a Residency Classification to ensure compliance with the most recent requirements for the relevant academic term.

No Right of Action This policy is not intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the University of California or its Board of Regents, individual Regents, officers, employee, or agents.

Appeals Requirements to Appeal of Nonresident Classification

The UC Office of General Counsel processes appeal applications for all UC campuses. A Student may only appeal a campus Nonresident Classifi- cation if one or more of the following circumstances applies:

• a. The Nonresident Classification decision was based on an error

made by UC, including (a) a significant error of fact, or (b) a signifi- cant procedural error, or (c) an incorrect application of policy,

OR

• b. The Student received significant new information that (a) became

available after the issue date of the campus Nonresident Classi- fication, and (b) despite the exercise of reasonable diligence, the information was not previously known by or available to the Stu- dent, which, if corrected, the Nonresident Classification is incorrect. Failure to respond to the campus or to provide requested informa- tion by the campus deadline is not a basis for appeal.

Appeal Procedure The Student must file the appeal within 30 days of the Nonresident notice issue date. Late appeals will be denied for further review unless the campus Residence Deputy requests waiver of the 30 day requirement on the Student’s behalf.

•Completed, signed, and dated Application to Appeal a Nonresident Classification, and

•Campus Nonresident Classification notice, and

•Supporting documentation as described in Requirements to Appeal above.

Submit the Appeal by email (preferred) or fax to: Email: residency.appeal@ucop.edu Fax: 510-987-9757, Attn.: Residence Analyst Privacy Notice All information requested on the Statement of Legal Residence form is required by the authority of Standing Order 110.2 (a)-(d) of the Re- gents of the University of California for determining whether you are a legal resident for tuition purposes. The residence affairs officer in the Office of the Registrar maintains the requested information. You have the right to inspect university records containing the residence information requested on the form.

For information on other policies applicable to students, visit deanofstudents.ucr.edu.