Financial Support

Financial Aid Office 2106 Student Services Building

• (951) 827-3878;

finaid@ucr.edu; finaid.ucr.edu

The Financial Aid Office assists students with meeting educational expenses that cannot be met from personal resources. To obtain financial aid students must file the Free Application for Federal Student Aid (FAFSA) with the Financial Aid Office yearly. FAFSAs are available online beginning October 1 for the upcoming academic year at fafsa.ed.gov. Undocumented students who meet the California high school attendance and graduation requirements of state law AB 540 who are ineligible to file the FAFSA should complete the California Dream Application available online at dream.csac.ca.gov. See chart for deadlines for financial aid.

Students applying for other grants, loans, and work-study should apply as early as possible. Applications are accepted year-round, with awards to late applicants based on fund availability. Funding cannot be guaranteed to students whose FAFSA or Dream Applications are submitted after March 2.

An analysis of the FAFSA or Dream Application is required to determine the amount that a student’s parents, the student, and/or the student’s spouse can be expected to contribute toward the cost of the student’s education. The university expects the student and parent (if the student is dependent), or spouse (if the student is married), to contribute toward the educational costs to every extent possible. In addition to filing the FAFSA or Dream Application, applicants for financial aid may also be required to submit supporting materials (such as income tax transcripts) that the Financial Aid Office uses to determine each student’s financial need.

Students submit FAFSA or Dream Application March 2 for the upcoming year New Cal Grant applicants March 2 submit GPA Verification Form to California Aid Commission Scholarships Continuing undergraduates submit March 2 UCR Continuing Student Undergraduate Scholarship Application Entering students apply with the November 30 Application for Undergraduate Admission and Scholarships Finances and Registration / 40

need. The Cal Grant B program provides awards ranging from $100 to $14,300. To be eligible, applicants must be California residents and must demonstrate financial need. The awards are for students from disadvantaged families.

UCR Grant awards are offered to undergraduates with the greatest financial need whenever guidelines and funding levels permit.

Normally, one or more types of loans are included in each combination of aid offered to a student. Borrowers must be aware of their repayment obligations.

Federal Direct Stafford Loans are available to both undergraduate and graduate students who are U.S. citizens or eligible noncitizens. The maximum amount that may be borrowed under this program is $3500 per year for students in their first year of undergraduate study (0–44 quarter units), $4,500 per year for the second year of undergraduate study (45–89 quarter units), and $5,500 per year after reaching junior status (90 or more quarter units), up to an aggregate undergraduate maximum of $23,000. Teaching credential students are limited to the $5,500 annual maximum for fifth year undergraduate students according to federal regulations. Graduate students are not eligible for subsidized stafford loans.

In addition to these amounts, under the Federal Direct Unsubsidized Stafford Loan Program dependent students may borrow up to $2,000 per year, and independent students may borrow $6,000 for the first or second year of undergraduate study (0–89 quarter units), or $7,000 for the third or fourth year of undergraduate study (90 or more quarter units), or $7000 for teaching credential study, and $20,500 for graduate study. Interest on a Federal Direct Unsubsidized Stafford Loan accrues immediately and must be paid while in school or added back to the principal amount borrowed.

Dependent undergraduate students may borrow an aggregate of $31,000 in combined Federal Direct Subsidized and Unsubsidized Stafford Loans, of which no more than $23,000 can be from Subsidized Stafford Loans. Independent undergraduate and teaching credential students may borrow an aggregate of $57,500 in combined Federal Direct Subsidized and Unsubsidized Stafford loans of which no more than $23,000 can be from Subsidized Stafford Loans, and graduate students may borrow a combined aggregate maximum of $13,500, including amounts borrowed as undergraduates.

An origination fee of 1.069% is deducted from the amount of the loan prior to disbursement. The interest rate for new loans disbursed on or after July 1, 2017 is 4.45% for undergraduate Subsidized and Unsubsidized Stafford loans, and 6% for graduate Unsubsidized Stafford loans. Interest rates will be set annually for new loans and are subject to change. Minimum monthly repayment of $50 per month begins 6 months after students cease to be enrolled at least half-time. Borrowers can choose a repayment plan based on their financial circumstances with repayment periods ranging from up to 10 years for standard fixed monthly repayment, to up to a period of 12 to 30 years under alternate repayment options. Information on repayment plans is available at ed.gov/offices/OSFAP/DirectLoan/RepayCalc/dlindex2.html.

Graduate students may borrow Federal Grad PLUS Loans for up to the annual cost of education minus any estimated financial aid received. An origination fee of 4.276% is deducted from the amount of the loan prior to disbursement. A FAFSA application must be submitted for this loan. This loan carries a fixed interest rate of 7%, for new loans disbursed on or after July 1, 2017, which begins accrual immediately upon disbursement. The terms, including the six-month grace period, are otherwise the same as for Unsubsidized Stafford Loans.

Parents may borrow up to the annual cost of education minus any estimated financial aid received by the student from Federal Direct PLUS Loans (Parent Loans), regardless of financial need. A FAFSA application must be submitted for this loan. New parent borrowers awarded the PLUS loan will be instructed to complete a PLUS Loan Request form online, then a separate online loan promissory note. The application approval process includes a standard credit check for all parent borrowers. An origination fee of 4.276% is deducted from the International students are expected to have the necessary funds to cover their entire period of study. The Financial Aid Office does not have funds available to offer assistance to international students. Assistance is not available to students on “limited” status or to those enrolled in UCR Extension. An exception is made for students admitted on “limited” status who must take required prerequisite course work for full admission into the Graduate Division. Students who fall into this category must submit documentation from the Graduate Admissions Office confirming that they are taking prerequisite course work for graduate admission.

For information on graduate student support, see Financial Support under Graduate Studies in this catalog.

Students who receive financial aid may receive funds from one or more of the following sources: grants, loans, employment, and scholarships. These sources are described briefly in the following sections; more detailed information regarding eligibility criteria, fund disbursement rules, and en- rollment requirements can be obtained from the Financial Aid Office and on the financial aid website at finaid.ucr.edu.

School Certifying Official Highlander One Stop Shop, Student Services Building

• (951) 827-4921;

Vasco@ucr.edu financialaid.ucr.edu

The Financial Aid office hosts the School Certifying Official, who is the liaison to the U.S. Department of Veterans Affairs (VA) for students who are eligible for VA educational benefits as a result of their own military service or that of a parent or spouse. It’s the student’s responsibility to report to Financial Aid any change in status that may affect benefits. The Certifying Official can be directly contacted at vasco@ucr.edu.

Children and spouses or registered domestic partners of veterans whose death or disability (at any percentage) was service-connected may also be eligible for exemption from most university fees under provisions of the California Educational Code. Application may be made to any California county veterans services office. Claims or fee exemptions should be presented to the university during the academic year for which the claim applies. Retroactive approval can be granted only in situations in which students applied for the exemption in a timely manner but approval was delayed by the VA’s processing of an original or reopened service-connected disability compensation or Dependency and Indemnity Compensation claim; a copy of the initial denial letter from the California Department of Veterans Affairs or county services office is required to document such circumstances.

The Federal Pell Grant program is federally funded and may provide awards up to a maximum of $5,920 for the academic year. To be eli- gible, an applicant must be a U.S. citizen or eligible noncitizen, must be enrolled as an undergraduate, and must not have previously received a bachelor’s degree. An exception is available for eligible students enrolled in the teaching credential program in the Graduate School of Education. Students apply for the Pell Grant on the FAFSA or Dream Application.

Federal Supplemental Education Opportunity Grants are federally funded, need-based grants available only to U.S. citizens and eligible noncitizen undergraduate students who have not previously received a bachelor’s degree. The grants range from $100 to $4,000 per year.

The State of California–Cal Grant A and B Program The Cal Grant A program provides awards ranging from $100 to $12,630 for the academic year. To be eligible, new applicants must be California residents. Awards are based on academic achievement and financial 41 / Finances and Registration amount of the honorarium are available on the Highlander Excellence Scholarship Terms that the recipient accepts on MyUCR when offered this award.

Chancellor’s Transfer Scholarship, a non-renewable award offered to incoming transfer students with a transfer GPA of 3.00 or above who have financial need.

Chancellor’s Performance Awards Information on Chancellor’s Performance Awards may be obtained from the departments of Art; Creative Writing; Dance; Music; and Theatre, Film and Digital Production.

Engineering Scholarships Information on scholarships in Engineering may be obtained from the Bourns College of Engineering Student Affairs Office.

Natural and Agricultural Scholarships Information on scholarships in the natural and agricultural sciences may be obtained from the College of Natural and Agricultural Sciences Student Affairs Office.

Departmental Scholarships Some scholarships are available through academic departments. For more information, students should contact their department.

Graduate Fellowships and Assistantships For information on graduate fellowships and assistantships refer to the Graduate Studies section of this catalog or contact the Graduate Division.

Undergraduate Research Grants As a research university UCR encourages the tradition of student and faculty engagement in research. UCR provides grant support for students to deepen their knowledge and skills in cutting edge research, field work, and other creative activities under the close guidance of a faculty mentor. Student travel for the purpose of presenting research work at a scholarly conference is also supported through these funds. Grants are available on a quarterly basis. All awards support the costs of conducting a project and cannot be used as a student salary or scholarship aid. Student grant proposals may be initiated directly by students after approaching a faculty member for sponsorship or by faculty suggesting projects to undergraduates.

Student grant awards may be available from the student’s department or college, or through the office of Undergraduate Education. For more information visit ssp.ucr.edu

Official registration consists of two steps.

• 1. Enrollment in classes

• 2. Payment of fees

Except where noted, the following information applies to both undergraduate and graduate students. Additional information concerning enrollment and academic policies applying only to graduate students is in the Graduate Studies section of this catalog. The Web site registrar.ucr. edu provides detailed information on registration and enrollment, including details about the following:

• • Academic Calendar

• • Classes, class hours and locations, and instructors

• • Changing your class schedule

• • Fees and paying fees

• • Final exams

• • Grades

• • Graduation

Most enrollment and payment functions can be performed at rweb.ucr.edu.

See also information on Expected Progress.

Undergraduates Part-time study (less than 12 units) is available to under- graduate students who find it difficult to enroll full time because of health problems, family and home responsibilities, or occupational and financial Federal Perkins Loans are available to undergraduate students. These loans are awarded to students who are U.S. citizens or eligible noncitizens. The amount a student may borrow is determined by financial need but may not exceed $4,000 per year and $20,000 for undergraduates. Repayment may be extended over a 10-year period.

Interest is 5 percent on the unpaid balance, beginning 6 months after students cease to be enrolled at least half-time.

DREAM Loans are available to undocumented AB 540 undergraduate students. Applicants must complete a California Dream Application. The amount a student may borrow is determined by the Financial Aid Office based on annual allocations. Interest rates are subject to change annually and are the same as those for the Federal Direct Subsidized Stafford Loan program (4.45% for loans disbursed on or after July 1,

• 2017).

University Loans A limited number of University Loans are available to undergraduate students for up to $5,500. Awards are made subject to the availability of funds. The amount a student may borrow is determined by financial need. Interest is 5 percent on the unpaid balance; repayment may be made over a period of not more than 10 years, beginning 6 months after the date on which the borrower ceases to be enrolled at least half-time. Co-signatures are required.

Emergency Student Loan Fund In addition to the long-term loans from financial aid programs mentioned above, UCR has an emergency student loan fund. This loan, which does not bear interest, is of a short- term nature to cover emergency needs of up to $500. Students may borrow up to three times a year.

Federal Work-Study is awarded to students with demonstrated financial need. Work-study awards enable students to reduce the amount of loan indebtedness they may incur while attending the university.

Various work opportunities are available through the UCR Career Center, online at careers.ucr.edu, in either on-campus or off-campus jobs at nonprofit and community services agencies.

Scholarship awards are based on a student’s academic achievements and, except for honorary scholarships, on need. Scholarships are con- sidered gift assistance.

Most scholarships available through the Financial Aid Office are based on financial need. Other undergraduate scholarships are offered to entering and continuing undergraduates who show evidence of high scholastic attainment. Applicants must meet all priority deadlines for consideration. Non-need based scholarship awards, including Alumni Scholarships, are available to undergraduate students. Financial need is not required. Awards range from $100 to $5,000.

Regents Scholarship, one of the highest honors conferred upon UC students, is awarded on the basis of academic excellence and exceptional promise, without reference to financial need. Students are eligible upon graduation from high school. The appointments run for four years for students entering from high school. Regents Scholars receive an honorarium each year of appointment.

Chancellor’s Scholarship, an award offered to incoming freshmen with a distinguished high school academic record. The scholarship provides an honorarium applied toward student fees. More information regarding the terms of the scholarship award and the amount of the honorarium are available on the Chancellor’s Scholarship Terms that the recipient accepts on MyUCR when offered this award.

Highlander Excellence Scholarship, an award offered to incoming freshmen with a distinguished high school academic record. The scholarship provides an honorarium toward college expenses. More information regarding the terms of the scholarship award and the Finances and Registration / 42

CSUSB Cross Registration Program The Cross Registration Program allows a full-time UCR undergraduate student who has officially declared a major and who is in good academic standing to enroll simultaneously at California State University, San Bernardino for no more than one course per quarter. The program is designed for students to take classes not available at UCR. (This program is not available during Summer Session.) Approvals are required from the student’s academic advisor, college dean, and the Registrar. Application forms and deadline information may be obtained from the Office of the Registrar.

Simultaneous Enrollment and Cross-Campus Enrollment Simultaneous Enrollment is similar to the Intercampus Visitor Program, but participants are enrolled in at least six units at UCR while simultaneously taking additional classes at another UC campus. Cross-Campus Enrollment allows participants to simultaneously take online courses offered by another UC campus. Participants of either program don’t have to be formally admitted nor pay additional tuition/fees; however other fees may apply depending on the course. For additional information and application for Simultaneous Enrollment, please go to the Highlander One Stop Shop (HOSS), on the first floor of the Student Services Building. For additional information and to initiate enrollment for Cross-Campus Enrollment course opportunities please go to crossenroll.universityofcalifornia.edu.

Eligibility requirements for both programs include:

• • Has completed a minimum of 12 units as a matriculated student at

UCR (home campus).

• • Is enrolled for a minimum of 6 units for the current term at UCR

(home campus)

• • Is in good standing.

• • Has the appropriate academic preparation as determined by the host

campus.

• • Must have fees paid by Fee Payment deadline

The Intercampus Visitor Program enables qualified undergraduates at the UC to take advantage of educational opportunities at other UC campuses. Under this program, students may take courses that are not available on their home campus, participate in special programs, or study with a distinguished faculty member at another campus. Participants may enroll at another campus for only one term. Additional information on require- ments and application forms can be obtained at the Highlander One Stop Shop (HOSS). Intercampus visitors must apply for financial aid at their host campus and must be making satisfactory academic progress on their home campus to be eligible to be awarded.

Undergraduate students who wish to terminate work in the university during a current quarter, officially and without scholarship penalty, must initiate an application for withdrawal through myforms.ucr.edu. The student must settle all accounts and return any university property such as books, keys, laboratory equipment, and uniforms. After the first few weeks of the quarter, such petitions are granted only under exceptional circumstances.

Students who withdraw are no longer considered continuing students. Students wishing to return to the university must apply for readmission by the published deadlines. Visit registrar.ucr.edu for deadline information.

Students who withdraw from the university without authorization may receive grades of “F” in all courses in which they are enrolled. Further, the Special Services Office is required to notify the Department of Veterans Affairs when any student fails, receives no credit, or withdraws from all subjects undertaken.

The Planned Educational Leave Program (PELP) is for undergraduate students who want to interrupt their regular education for one year or less while clarifying educational goals, gaining practical experience away from campus, or enhancing the prospect of successful completion of an academic program. Students must have completed at least one quarter of course work at UCR and be in good academic standing to qualify. Students holding F-1/J-1 visas should consult with an International Student Advisor before participating in this program. Information on PELP is available from Graduates In some programs, half-time study is possible for graduate students who for reasons of occupation (i.e., full-time employment), unusual family responsibilities, or health reasons are not able to attend full time. A half-time student may not enroll for more than 6 units at any level. Half-time for the Online Masters in Engineering is 5 units and for the Masters in Business Administration it is 8 units. Graduate students who are approved for this program receive a refund of one-half of the tuition, one- half of the nonresident supplemental tuition (if applicable), and one-half of the Professional Degree Supplemental Tuition (if applicable). For further details and an application, contact the Graduate Division.

UCR credit for any course taken at another college institution (including UCR Extension) while the student is in residence at UCR is called credit from concurrent enrollment. Credit is normally awarded only under un- usual circumstances or through the Cross Registration Program described below during the regular academic year and only with prior approval of the associate dean of the UCR college in which the student is enrolled.

UCR Extension students taking regular-session UCR courses through concurrent enrollment may receive grade points as well as unit credit (effective Spring 1999) should they continue in or be subsequently admitted or readmitted to regular UCR student status. A transcript of the work must be submitted to the Office of Undergraduate Admissions.

Courses taken elsewhere during the summer by a UCR student do not require that the student be under extraordinary circumstances, but they do require prior approval to receive UCR credit even if the student is not in residence at UCR during that summer.

Regular Summer Sessions courses taken at UCR are credited automatically to the UCR academic record of any student enrolled in the regular academic year.

Senate Bill 1914 (Killea) The California Education Code Sections 66750 through 66756, commonly referred to as Senate Bill 1914 (Killea), permits undergraduate students enrolled in any campus of the California Community Colleges, the California State University, or the UC to enroll without formal admission in a maximum of one course per academic term at a campus of either of the other systems on a space-available basis at the discretion of the appropriate campus authorities on both campuses. At UC campuses, the beginning of the third week of instruction has been designated as the date by which an instructor can determine when space is available to accommodate a student seeking to enroll on this basis. (Normally, instructors in all segments permit students to attend classes until their final course registration has been certified.) Killea does not allow enrollment at another campus within the same system. Students who seek to cross enroll under this program must have met all of the following requirements:

• 1. Completed at least one term at their home campus as a matriculated

student

• 2. Enrolled for a minimum of six units at their home campus for the current

term

• 3. Earned a cumulative grade point average of 2.00

• 4. Paid appropriate fees and any applicable tuition at their home campus

for the current term

• 5. Completed appropriate academic preparation for the desired course, as

determined by the host campus, consistent with the standards applied to regularly enrolled students

• 6. Have been classified as a California resident by their home campus

Both schools must be participating in this program before a student can take a course at another institution for the $24 per unit cross enrollment fee. Additional information and cross enrollment application forms are available at the Office of the Registrar. 43 / Finances and Registration

the dean of the student’s college, UCR Counseling and Psychological Services , and the Office of the Registrar.

The Planned University Leave Program (PULP) is designed for undergraduate students who plan to interrupt their education at the UC to study at another academic institution. A student planning to attend a postsecondary institution in the United States should consult the dean’s office of the student’s college.

Graduate students who wish to withdraw or apply for a leave of absence should contact the Graduate Division.

Planned Opportunities Abroad Agreement (POAA) permits UCR students to study abroad on a non-UC program through the Other Abroad Programs (OAP) and return to UCR without having to file for readmission. POAA advising and applications are available at the Study Abroad Programs, Surge, Room 321. studyabroad.ucr.edu.

Undergraduate students who wish to return to UCR must file an applica- tion for readmission with their college Student Academic Affairs office. Visit registrar.ucr.edu for deadline information. A nonrefundable application fee of $70 is charged. Approval of the dean of the student’s college or division is required for readmission. Students dismissed or not in good stand- ing may be required to meet with the appropriate dean. Readmission of students disqualified for disciplinary purposes is subject to approval of the Dean of Students.

Transcripts from other institutions (including University Extension) attended during a student’s absence must be filed with the Undergraduate Admissions Office at least six weeks prior to the quarter of readmission.

Graduate students desiring readmission or termination of leaves of absence should contact the Graduate Division.

The Office of the Registrar prepares and permanently retains records of students’ academic work at UCR for regular sessions and summer ses- sions. It maintains separate academic records for undergraduate, medical, and graduate careers. The academic record chronologically lists courses, units, grades, cumulative GPA, transfer credits, and total units.

Students may order copies of their transcript through rweb.ucr.edu. Otherwise, the transcript of a student’s UCR academic record is released only upon receipt of a signed request by the student authorizing its release. Application may be made in person at the Office of the Registrar, or by mail; telephone requests cannot be honored. Students can order transcripts for regular ($10 fee for each official transcript) or rush service. Application should be made two weeks in advance of the time the transcript is needed. Rush service for the transcript is available within 24 hours of receipt of the application; the fee is $10 per transcript plus a $10 service fee.

Express mail service is available for an additional fee based on current USPS rates. Fax service is available at $2 per page plus the aforementioned charges as appropriate. Payment is due in advance for all transcript service. A check or money order payable to Regents UC should be submitted with the application for transcript. All outstanding debts to the university (with the exception of long-term financial aid loans not yet due and payable) must be paid in full before a transcript will be released.

Students are strongly advised to check their academic records carefully and to bring any discrepancies to the attention of the Office of the Registrar immediately. Supporting enrollment documents are retained for no more than one year. After one year, it is assumed that students accept the accuracy of their academic records. Once a degree has been posted, changes to a student’s academic record are allowed only to correct an administrative error.

In accordance with the federal Family Educational Rights and Privacy Act (FERPA) of 1974 as amended, and campus procedures that implement the University of California Policies Applying to the Disclosure of Informa- tion from Student Records, the following information is published.

Students’ academic records are maintained in their academic department and appropriate college or school or the Graduate Division; the maintenance of these records is the responsibility of the department chair or dean. Students who believe that their records contain incorrect or misleading information and who seek review of these records with a view toward altering or expunging a portion of them should make initial inquiry and petition through the appropriate department chair or academic dean, who institutes an informal investigation and, if necessary, refers the matter for hearing.

Office of the Registrar Student records maintained by this office include the official UCR academic record (transcript), academically-related information, and the residence classification information. The maintenance of these records is the responsibility of the Registrar. These records are available only to officials and employees of the University of California who need access to them for the performance of their official duties or to bona fide agents of the university for the collection of overdue debts to the university (but only as may be necessary to ensure collection of the overdue debt). Students who believe that their records contain incorrect or misleading information and who seek review of those records with a view toward altering or expunging a portion of them should make initial inquiry and petition through the Registrar, who institutes an informal investigation and, if necessary, refers the matter for hearing. Students may inspect records, maintained by the campus, of disclosures of personally identifiable information from their student records.

Office of Undergraduate Admissions Records are maintained by this office for every undergraduate student who attended UCR with the exception of students enrolled exclusively in University Extension or Summer Sessions. These files containing the original admission application, transcripts from institutions previously attended, and other documents related to applications for admission are held for five years after the last date of attendance or until graduation (whichever occurs earlier) at which time they are purged. Maintenance of these records is the responsibility of the Director of Undergraduate Admissions.

Office of Financial Aid Records maintained by this office are relevant to financial aid awards, work-study employment, and academic information as it pertains to satisfactory academic progress standards. These records include, but are not limited to, the Free Application for Federal Student Aid (FAFSA), Federal Income Tax Forms (1040, 1040A, 1040EZ), other verification forms, and student employment forms. Maintenance of these records is the responsibility of the Director of Financial Aid.

Students who have records in various student service offices such as Career Services, UCR Counseling and Psychological Services , Health Service, Housing, International Student Resource Center, Learning Center, Student Special Services (for disabled and veterans’ services), and Women’s Resource Center should contact those offices for information. Student discipline records are kept in the office of Student Conduct & Academic Integrity Programs.

The University of California, Riverside considers the following to be public information with respect to individual students: name; addresses (local, permanent, e-mail); telephone numbers; date and place of birth; major field of study; dates of attendance; degrees and honors received; the name of the most recent previous educational institution attended; participation in officially recognized university activities, including intercollegiate athletics; and the name, weight, and height of participants on intercollegiate university athletic teams.

Students have a right to refuse to permit any or all of the above categories of personally identifiable information to be designated as public information with respect to themselves. Students who do not want their information to be published in the campus directory must check the appropriate privacy restriction through rweb.ucr.edu. Students who wish to have any or all of the items defined as public information to be restricted from release outside the university must check each item to be restricted on R’Web.

Students who choose to restrict personally identifiable information about themselves that has been defined as public information are advised of some potential implications. The campus may not then disclose to anyone (including prospective employers, hometown newspapers, and others outside the university) information from a restricted category, such as the award of a Regents Scholarship, election to Phi Beta Kappa, degree(s) granted and the date(s) conferred, and dates of attendance.

Copies of the University of California and UCR Policies Applying to Disclosure of Information from Student Records are available in the following offices on the UCR campus: Office of the Executive Vice Finances and Registration / 44 Chancellor and Provost; Office of the Registrar; Office of the Vice Chancellor, Student Affairs; and Office of the Ombuds. These offices also have copies of the federal Family Educational Rights and Privacy Act of 1974, as amended, for review.

Students have a right to file complaints with the Family Policy Compliance Office, U.S. Department of Education regarding alleged violations of the rights accorded them by the Family Educational Rights and Privacy Act of 1974, as amended. Students may also consult confidentially with the UCR Ombuds regarding any problems or possible violations of rights associated with the Act.

Students who have not been living in California with the intent to make it their permanent home for more than one year immediately before the residence determination date for each term in which they propose to at- tend the university must pay nonresident supplemental tuition as well as all assessed fees. The residence determination date is the day instruction begins at the last of the University of California campuses to open for the quarter. For schools on the semester system, the residence determination date is the day instruction begins for the semester.

Law Governing Residence The rules regarding residence for tuition purposes at the University of California are governed by the California Education Code and implemented by Standing Orders of the Regents of the University of California.

Who is a Resident? If you are an adult student (at least 18 years of age), you may establish residence for tuition purposes in California if you are a U.S. citizen, or a permanent resident or other immigrant, or if you are a nonimmigrant who is not precluded from establishing a domicile in the United States. Check with the Residence Affairs Officer in the Office of the Registrar for the latest information on qualifying nonimmigrant visas.

To establish residence, you must be physically present in California for more than one year prior to the residence determination date, and you must have come here with the intent to make California your home as opposed to coming to California to go to school.

Physical presence in the state solely for educational purposes does not constitute the establishment of California residence, regardless of the length of your stay.

You must demonstrate your intention to make California your home by severing your residential ties with your former state of residence and by establishing those ties with California. If these steps are delayed, the one-year physical presence requirement will be extended until you have demonstrated both presence and intent for one full year.

If your parents are not residents of California, you will be required to be financially independent to qualify as a resident for tuition purposes.

Requirements for Financial Independence You are considered “financially independent” if one or more of the following apply: (1) you are at least 24 years of age by December 31 of the calendar year for which you are requesting residence classification; (2) you are a veteran of the U.S. Armed Forces; (3) you are a ward of the court or both parents are deceased; (4) you have legal dependents other than a spouse; (5) you are married or a registered domestic partner, or are a graduate or professional student, and you were not claimed as an income tax deduction by your parents or any other individual for the tax year immediately preceding the term for which you are requesting resident classification; or (6) you are a single undergraduate student and were not claimed as an income tax deduction by your parents or any other individual for the two tax years immediately preceding the term for which you are requesting resident classification and you can demonstrate self-sufficiency for those two years. (Note that financial dependence is not a factor in residence status for graduate student instructors, graduate student teaching assistants, research assistants, junior specialists, postgraduate researchers, graduate student researchers, and teaching associates who are employed 49 percent or more of full-time in the term for which classification is sought.)

Establishing Intent to Become a California Resident Indications of your intent to make California your permanent residence can include the following: registering to vote and voting in California elections; designating California as your permanent address on all school and employment records, including military records if you are in the military service; obtaining a California driver’s license or, if you do not drive, a California identification card; obtaining California vehicle registration; paying California income taxes as a resident, including taxes on income earned outside California from the date you establish residence; establishing a California residence in which you keep your personal belongings; and licensing for professional practice in California. The absence of these indicia in other states during any period for which you claim residence can also serve as an indication of your intent. Documentary evidence is required, and all relevant indications will be considered in determining your classification. Your intent will be questioned if you return to your prior state of residence when the university is not in session.

General Rules Applying to Minors If you are an unmarried minor (under age 18), your residence is considered to be the residence of the parent with whom you live. If you have a parent living, you cannot change your residence by your own act, by the appointment of a legal guardian, or by the relinquishment of your parent’s right of control. If you live with neither parent, your residence is that of the parent with whom you last lived. Unless you are a minor alien present in the United States under the terms of a nonimmigrant visa that precludes you from establishing domicile in the United States, you may establish your own residence when both your parents are deceased and a legal guardian has not been appointed. If you derive California residence from a parent, that parent must satisfy the one- year durational residence requirement.

Specific Rules Applying to Minors

Divorced or Separated Parents You may be able to derive California resident status from a California resident parent if you move to California to live with that parent on or before your 18th birthday.

Parent of Minor Moves from California You may be entitled to resident status if you are a minor U.S. citizen or eligible alien whose parent(s) was a resident of California who left the state within one year of the residence determination date if

• (a) you remained in California after the departure of your parent(s);

• (b) you enroll in a California public postsecondary institution within one

year of the departure of your parent(s); and

• (c) once enrolled, you maintain continuous attendance in that institution.

Financial independence is not required in this case.

Two-Year Care and Control You may be entitled to resident status if you are a U.S. citizen or eligible alien and you have lived continuously with an adult who is not your parent for at least two years prior to the residence determination date. The adult with whom you are living must have been responsible for your care and control for the entire two-year period and must have been living in California during the one year immediately preceding the residence determination date.

Students Who May Be Exempt from Nonresident Supplemental Tuition Visit ucop.edu/general-counsel for information on exemptions.

Temporary Absences If you are a nonresident student who is in the process of establishing a residence for tuition purposes and you return to your former state during noninstructional periods, your presence in California will be presumed to be solely for educational purposes, and only convincing evidence to the contrary will rebut this presumption. Students who are in the state solely for educational purposes will not be classified as residents for tuition purposes regardless of the length of their stay.

If you are a student who has been classified as a resident for tuition purposes and you leave the state temporarily, your absence could result in the loss of your California residence. The burden will be on you (or your parents if you are a minor) to verify that you did nothing inconsistent with your claim of a continuing California residence during your absence. Steps that you (or your parents) should take to retain a California residence include

• 1. Continuing to use a California permanent address in all records.

• 2. Continuing to satisfy California tax obligations. If you are claiming

California residence, you are liable for payment of income taxes on your total income from the date you establish your residence in California, including income earned in another state or country.

• 3. Retaining your California voter’s registration and vote by absentee

ballot.

• 4. Maintaining a California driver’s license and vehicle registration. If it is

necessary to change your driver’s license or vehicle registration, you 45 / Finances and Registration

must change them back within the time prescribed by law.

Petition for Resident Classification You must petition in person at the Office of the Registrar, 2249 Student Services Building, for a change of classification from nonresident to resident status. All changes of status MUST be initiated before the first day of classes for the term for which you intend to be classified as a resident.

Time Limit on Providing Documentation If additional documentation is required for residence classification but is not readily accessible, you will

be given until the end of the applicable term to provide it. Nonresident supplemental tuition must be paid pending the outcome of the decision.

Incorrect Classification If you were classified as a resident incorrectly, you are subject to a nonresident classification and to the payment of all nonresident supplemental tuition not paid. If you concealed information or furnished false information and were classified incorrectly as a result, you may be subject to university discipline. Resident students who become nonresidents must immediately notify the campus residence affairs officer.

Inquiries and Appeals Inquiries regarding residence requirements, residence determinations and/or recognized exceptions should be directed to the Residence Affairs Officer, Office of the Registrar, 2249 Student Services Building, University of California, Riverside, CA 92521-0118. You may also go to ucop.edu/residency/index/html . No other university personnel are authorized to supply information relative to residence requirements for tuition purposes.

Students do not have an automatic right to appeal every nonresident determination. University of California Residence Policy permits you to appeal your classification as a non-resident ONLY if:

• 1. The decision to classify you as a nonresident for purposes of tuition

and fees was based on – a significant error of fact, a significant procedural error, or an incorrect application of policy which, if corrected, would required that you be reclassified as a resident.

• 2. Significant new information because available after the date of

the campus decision classifying you as a nonresident; despite the exercise of reasonable diligence (care and attention) the information was not previously known or available to you, and, based on the new information your classification as a nonresident is incorrect.

No appeals based solely upon disagreement with the campus decision will be accepted. For further information or to obtain the Application to Appeal form please go to ucop.edu/residency/appeals.html please scroll to the bottom of the page and click on Application for Appeal. You would print the Application to Appeal form, attach a copy of your campus residence determination, and submit it to the Office of the General Counsel (OGC) at one of the addresses indicated on the form. Do not submit any other documents. Your appeal must be received at OGC within thirty

• (30) days following the date of the campus decision classifying you as

a nonresident. An OGC Residency analyst will determine whether you have stated appropriate grounds for an appeal. If your appeal is accepted for review, the Residency Analyst will obtain your residence file from the campus and may request documentation from you at that time. The decision on your appeal is final. You may not file any further appeals of nonresident classification for the term for which you have been declared a non-resident. Only staff members in the OGC are authorized to explain or provide information regarding UC Residence Policy pertaining to appeals.

You are advised that the foregoing is a summary of the law regarding residence. Regulations adopted by the Regents are available for inspection in the Office of the Registrar. Note that changes may be made in the residence requirements between the publication of this statement and the relevant residence determination date.

Privacy Notice All information requested on the Statement of Legal Residence form is required by the authority of Standing Order 110.2 (a)-

• (d) of the Regents of the University of California for determining whether

you are a legal resident for tuition purposes. The residence affairs officer in the Office of the Registrar maintains the requested information. You have the right to inspect university records containing the residence information requested on the form.

For information on other policies applicable to students, visit deanofstudents.ucr.edu. Policies and Regulations / 46

Students who enter UCR as freshmen normally follow the catalog in effect in their first year of studies. Transfer students who have completed appropriate transfer programs have prior catalog rights. Check with the college dean’s office for more information.

Academic Senate Regulation R6.12 states as follows: To be awarded the bachelor’s degree, a student must either (a) meet graduation requirements in the UCR catalog in effect in the year of his/her graduation from the Riverside campus; or (b) fulfill graduation requirements in one UCR catalog applicable during any of the previous four years in which the student successfully completed at least one quarter or one semester of full- time college-level work, regardless of where matriculated. Upon applying for candidacy, the student must specify the applicable catalog.

At UCR, courses are assigned a unit value determined by the number of hours of work per week required of the student. Specifically, Academic Senate regulations require three hours of work per week for each unit of credit. For example, in a 4-unit course scheduled to meet four hours per week, a student is expected to spend eight hours of preparation outside of class.

Grades in courses are assigned as follows:

Passing “A” (distinction), “B” (high pass), “C” (pass), “D” (marginal pass). Grade point values per unit are as follows: “A”=4, “B”=3, “C”=2, “D”=1. The grades “A,” “B,” “C,” and “D” may be modified by plus (+) or minus (-) suffixes. Minus grades carry three-tenths grade point less per unit, and plus grades (excluding “A+”) carry three-tenths grade point more per unit than unsuffixed grades.

Not passing “F” (failure). No grade point value.

Grade Delay “GD.” Assigned temporarily when grade posting is delayed for administrative reasons. Students who see “GD” on their grade report or transcript should contact their instructor for clarification.

Incomplete “I.” Units are not charged and grade points are not assigned.

Withdrawal “W.” Course dropped after the end of the add/drop period. Units are not charged and grade points are not assigned.

The grade point average (GPA) is determined by multiplying each grade point value by the number of units assigned to the course, adding up these grade point units, and dividing the total grade point units by the total number of units for which letter grades are received.

A student in good standing may undertake courses on a Satisfactory/No Credit (S/NC) basis subject to the following limitations: the grade “S” is awarded for work satisfactory for unit credit in meeting degree require- ments. For undergraduates, the requirement is a “C” average (2.00); for graduate students, it is a “B” average (3.00). Units are assigned for courses graded “S,” but “S” has no grade point equivalent and does not enter the GPA. Neither units nor grade points are assigned for an “NC” grade; the grade is recorded on the transcript but does not enter the GPA.

Some graduate and undergraduate courses may, in accordance with regulations, be designated for grading on an S/NC basis only. Graduate courses are letter graded unless the course description specifies otherwise. In certain preidentified graduate courses, the department may allow a third (residual) category in which a graduate student may elect to take a course on an S/NC basis, provided that the graduate advisor consents. (Graduate students must petition to take undergraduate courses outside their major on an S/NC basis, and they may not take undergraduate courses in their major on an S/NC basis.) Students should consult the Graduate School of Education before electing courses on an S/NC basis to be used for a teaching credential. Students enrolled in an undergraduate degree program may receive credit for courses undertaken and graded “S” on the UCR campus to a limit of one-third of the total units undertaken and passed on the Riverside campus at the time the degree is awarded. Units completed on another campus of the university by a Riverside undergraduate student enrolled as an intercampus visitor are considered Riverside work for the purposes of this regulation.

Courses required in or prerequisite to the undergraduate student’s major subject may be taken on an S/NC basis only on approval of the chair of the student’s department (or other primary instructional unit) in each individual case. A student on “limited” status may take courses on an S/ NC basis at the discretion of the dean of the school or college in which the student is enrolled. Courses in the X or XR 300, X400, or 300 series are not subject to the one-third limitation on courses graded “S.” For additional limitations on 300 and 400 series courses, see individual college sections in the Undergraduate Studies section of this catalog.

A student may elect “S/NC” or delete “S/NC” from a course by filing an Enrollment Adjustment Form through myforms.ucr.edu. The deadline is the end of the eighth week of instruction and is listed each quarter at registrar. ucr.edu (click on Academic Calendar).

The grade “I” (incomplete) is a provisional grade which denotes that a student’s work was of passing quality but incomplete for good cause. Units attempted are not charged for courses graded “I.” The grade of “I” may be replaced if the work is completed as specified by the instructor prior to the end of the following quarter. When a course graded “I” has not been suc- cessfully completed after one additional quarter or by the time the student is ready to graduate (whichever is less), it will be replaced by a grade of “F” or by “NC” (if the course were taken on an S/NC basis). The appropri- ate dean may extend the time for successful completion when he or she considers that circumstances warrant it, provided the request is received before the grade “I” is changed to “F” or “NC.”

For certain courses extending over more than one term, where, by consent of the Academic Senate, evaluation of the student’s performance may be deferred until the end of the final term, provisional grades of “IP” (in progress) are assigned in the intervening terms.

Neither units nor grade points are assigned for “IP” grades. The provisional grades are replaced by the final grade if the student completes the full sequence. In the event that the full sequence is not completed, the grade “IP” is replaced by the grade “I,” and further changes in the student’s record are subject to regulations governing the grade “I.”

Workload credit is given for UCR classes preparatory to regular university work. Workload credit does not carry units for graduation but does count as part of a student’s academic course load and enrollment status. Grades assigned for workload credit have a leading “W” before the official grade.

The University of California, Riverside seeks to extend sympathy and com- passion to the families of students who pass away near the completion of their degrees and to recognize the academic achievement of students who would have fulfilled the requirements of the degree. These actions must also be balanced with attention to academic and institutional integrity. For more information on identifying and considering candidates for the award of posthumous undergraduate degree, please contact the Office of Student Affairs in the appropriate college.

The instructor in charge of an undergraduate course shall be responsible for assigning the final grade in the course. The final grade shall reflect the student’s achievement in the course and shall be based upon adequate evaluation of that achievement. The instructor’s methods of evaluation must be clearly announced during the progress of the course. Evaluation methods must be of reasonable duration and difficulty and in accord with applicable departmental policies. The methods may include a final written examination, a term paper, a final oral examination, a take-home examina- tion, or other evaluation device. If a final written examination is given, it shall not exceed three hours in duration and shall be given only at the time and place announced at registrar.ucr.edu. No student shall be excused from assigned final examinations.

Undergraduate students who have no more than two courses or 8 units of course work remaining to be completed in their program for the bachelor’s degree at UCR and who have been approved for admission to graduate status may begin the course work for an advanced degree at the begin- ning of their final quarter of undergraduate study. The student must inform the college office prior to enrollment in course work. When students are registered in graduate status, they then petition for credit for the courses completed beyond those required for a bachelor’s degree. The petition must be signed by the dean of the school or college, attesting to the fact that the student’s deficiency was as stated, and the petition is subject to approval by the department and the dean of the Graduate Division. Students should be aware that some professional and graduate schools count the grades for all courses, including those repeated, in calculating a student’s GPA. The GPA used by such schools could differ significantly from that shown on a student’s UCR transcript.

The Department of Veterans Affairs will not consider toward full time those units which are a repeat of courses in which a grade of “D-” has been received, unless a higher grade in the course is specifically required for graduation. Contact the Financial Aid Office, (951) 827-3878, for additional details.

All grades except “I” and “IP” become final when they are assigned. No term grade may be revised by reexamination. No change of grade may be made on the basis of reassessment of the quality of a student’s work. However, at the discretion of the instructor in charge of a course, reex- amination and reassessment of work may be allowable under the terms of the Sanctioning Guidelines of the UCR Academic Integrity Policy. See Academic Integrity later in this section. An instructor may approve and report to the Registrar a correction of a recorded course grade at any time if clerical or procedural error has been made in assigning, transmitting, or recording the original grade.

The Regulations of the Riverside Division of the Academic Senate state that if a student believes that nonacademic criteria have been used in de- termining a grade, the student shall attempt to resolve the grievance with the instructor of the course through written appeal to the instructor via the chair of the department. If the grievance is not resolved to the student’s satisfaction at the departmental level, the student may file a complaint with the dean of the college or school having jurisdiction over the course or with the dean of the Graduate Division if the student is in graduate status. The complaint should be filed immediately after the alleged use of nonacademic criteria but no later than six weeks after the beginning of the subsequent quarter. Nonacademic criteria are criteria not directly reflective of class performance, such as discrimination on political grounds or for reasons of race, religion, sex, or ethnic origin or for other arbitrary or personal reasons.

Expected Progress A full-time undergraduate student is considered to be making Expected Progress toward a baccalaureate degree if he or she:

• 1. passes at least 45 units each academic year,

• 2. declares a major by the time the student earns 90 units, and

• 3. follows a program of study consistent with the requirements of the

student’s declared major or undeclared student’s College or School.

Continued Registration A full-time undergraduate student is considered ineligible for Continued Registration if he or she:

• 1. does not pass at least 37 units in each academic year, or

• 2. does not complete the Expected Progress requirements as stated above.

Failure to Meet Criteria for Continued Registration Registration of a full-time undergraduate student who is ineligible for Continued Registration under any of the criteria described above shall be at the discretion of the faculty in the student’s College or School or Associate Dean for Student Academic Affairs in each College or School.

Units Passed For purposes of determining eligibility for Continued Registration, in addition to units earned by passing regularly enrolled courses, the following defines what shall be counted as units passed. Policies and Regulations / 48

Credit by examination may be earned in accordance with regulations es- tablished by each college. The student should consult the Undergraduate Studies section of this catalog for specific regulations.

A UCR student in residence may take examinations for degree credit in courses offered on the campus without formally enrolling in them. The results of the examinations are entered upon the student’s record. There is a $5 service charge for each petition.

Classification Completed Units Undergraduate Freshman 0–44.9 Sophomore 45–89.9 Junior 90–134.9 Senior 135 or more Credential Only Medical Program Graduate Master’s Doctoral 1 (not advanced to candidacy) Doctoral 2 (advanced to candidacy) Visitor/Non-degree seeking Post-Baccalaureate

Academic Standing To remain in good academic standing, a student must maintain a GPA of at least 2.00 and make progress toward the degree at a satisfactory rate.

Academic Probation Students are placed on academic probation if, at the end of any term, their GPA for the term is less than 2.00 or their cumulative GPA, computed on the total of all courses undertaken in the university, is less than 2.00 (“C” average).

Academic Disqualification Students are subject to disqualification from further registration in the university a) if, at the end of any term, their GPA for that term is less than 1.50 or b) if, after two terms on academic probation, their cumulative GPA, computed on the total of all courses undertaken in the university, is less than 2.00 (“C” average).

Students who are subject to the provisions of this regulation are also subject to such supervision as the faculty of their college may determine. The faculty may disqualify a student under its supervision from further registration in the university or, by suspending the provisions of this regulation, may permit a student subject to disqualification to remain in the university.

Undergraduate students who are disqualified are excluded from the university, and their connection with the university is presumed to be ended by such exclusion. Under certain circumstances, disqualified students may be readmitted upon their petition to the college and interview with the dean. Ordinarily, students are not readmitted until after the lapse of a year and unless their deficiencies are reparable within a reasonable period of time. During the period of disqualification, a student must give evidence of conduct which indicates that improved academic performance can be expected upon readmission. If readmitted, students must remove their deficiencies through above-average work undertaken in the university. It is usually required that all deficiencies be removed during the first year after readmission.

To transfer from one campus of the university to another, or from one college to another on the same campus, students who have been disqualified or who are on probation must obtain the approval of the appropriate dean to whose jurisdiction transfer is sought. Upon completion of the transfer, the students are subject to such supervision as the faculty of their college may determine.

Graduate students must maintain an average of at least three grade points per unit in all upper-division and graduate courses taken for letter grade during residence at the UC. Only courses in which the student is assigned grades “A,” “B,” or “C,” or equivalent, may be counted in completion of the requirements for the master’s degree. Graduate students who acquire scholarship deficiencies are subject to action by the dean of the Graduate Division.

Departments of the colleges offer and administer various courses and honors programs for specially prepared, outstanding students. In some departments, equivalent special studies and seminar programs have been designed for students with special aptitudes. Interested students should consult their faculty advisors early for details of the program in their major department.

Chancellor’s Honor List Students who are placed on the dean’s honor list for all three quarters in a single academic year (fall, winter, and spring) are placed on the Chancellor’s Honor List for that academic year.

Dean’s Honor List Any student who in any quarter completes a minimum of 12 units with letter grades, with no grade in any course below a “B” and no grade of “W”, “NC” or “I,” and who has a GPA of 3.50 or better for all work undertaken in the university for that quarter, is placed on the Dean’s Honor List.

Graduation with Honors The Academic Senate has established the following standards for award of honors at graduation: No more than the top 2 percent (by GPA) in the June graduating class shall receive highest honors. No more than the next 4 percent of graduating students shall receive high honors, and no more than the next 10 percent shall receive honors. To be eligible for honors at graduation, a student must have completed 60 or more quarter units of graded courses at the UC. The GPAs used to determine class rank shall be based on courses taken at the UC.

Students may obtain a statement of the specific requirements for graduation with honors from the office of the dean of their college.

University Honors Program For a description of the University Honors Program, see Educational Opportunities in the front of this catalog. For a listing of requirements and courses, refer to University Honors Program in the Programs and Courses section of this catalog.