Registration and Enrollment

Official registration consists of two steps.

• 1. Enrollment in classes

• 2. Payment of fees

Except where noted, the following information applies to both undergraduate and graduate students. Additional information concerning enrollment and academic policies applying only to graduate students is in the Graduate Studies section of this catalog. The Web site registrar.ucr. edu provides detailed information on registration and enrollment, including details about the following:

• • Academic Calendar

• • Classes, class hours and locations, and instructors

• • Changing your class schedule

• • Fees and paying fees

• • Final exams

• • Grades

• • Graduation

Most enrollment and payment functions can be performed at rweb.ucr.edu.

See also information on Expected Progress.

Undergraduates Part-time study (less than 12 units) is available to undergraduate students who find it difficult to enroll full time because of health problems, family and home responsibilities, or occupational and financial need. Students undertaking an approved course load of 10 units or fewer in any quarter shall pay the full Student Services Fee, one-half tuition and one-half nonresident supplemental tuition (if applicable) for that quarter. Students considering part-time study should discuss their plans with the associate dean of their college, whose approval is required.

Graduates In some programs, half-time study is possible for graduate students who for reasons of occupation (i.e., full-time employment), unusual family responsibilities, or health reasons are not able to attend full time. A half-time student may not enroll for more than 6 units at any level. Graduate students who are approved for this program receive a refund of one-half of the tuition, one-half of the nonresident supplemental tuition (if applicable), and one-half of the Professional Degree Supplemental Tuition (if applicable). For further details and an application, contact the Graduate Division. Finances and Registration / 40

UCR credit for any course taken at another college institution (including UCR Extension) while the student is in residence at UCR is called credit from concurrent enrollment. Credit is normally awarded only under unusual circumstances or through the Cross Registration Program described below during the regular academic year and only with prior approval of the associate dean of the UCR college in which the student is enrolled.

UCR Extension students taking regular-session UCR courses through concurrent enrollment may receive grade points as well as unit credit (effective Spring 1999) should they continue in or be subsequently admitted or readmitted to regular UCR student status. A transcript of the work must be submitted to the Office of Undergraduate Admissions.

Courses taken elsewhere during the summer by a UCR student do not require that the student be under extraordinary circumstances, but they do require prior approval to receive UCR credit even if the student is not in residence at UCR during that summer.

Regular Summer Sessions courses taken at UCR are credited automatically to the UCR academic record of any student enrolled in the regular academic year.

Senate Bill 1914 (Killea) The California Education Code Sections 66750 through 66756, commonly referred to as Senate Bill 1914 (Killea), permits undergraduate students enrolled in any campus of the California Community Colleges, the California State University, or the UC to enroll without formal admission in a maximum of one course per academic term at a campus of either of the other systems on a space-available basis at the discretion of the appropriate campus authorities on both campuses. At UC campuses, the beginning of the third week of instruction has been designated as the date by which an instructor can determine when space is available to accommodate a student seeking to enroll on this basis. (Normally, instructors in all segments permit students to attend classes until their final course registration has been certified.) Killea does not allow enrollment at another campus within the same system. Students who seek to cross enroll under this program must have met all of the following requirements:

• 1. Completed at least one term at their home campus as a matriculated

student

• 2. Enrolled for a minimum of six units at their home campus for the current

term

• 3. Earned a cumulative grade point average of 2.00

• 4. Paid appropriate fees and any applicable tuition at their home campus

for the current term

• 5. Completed appropriate academic preparation for the desired course, as

determined by the host campus, consistent with the standards applied to regularly enrolled students

• 6. Have been classified as a California resident by their home campus

Both schools must be participating in this program before a student can take a course at another institution for the $24 per unit cross enrollment fee. Additional information and cross enrollment application forms are available at the Office of the Registrar.

CSUSB Cross Registration Program The Cross Registration Program allows a full-time UCR undergraduate student who has officially declared a major and who is in good academic standing to enroll simultaneously at California State University, San Bernardino for no more than one course per quarter. The program is designed for students to take classes not available at UCR. (This program is not available during Summer Session.) Approvals are required from the student’s academic advisor, college dean, and the Registrar. Application forms and deadline information may be obtained from the Office of the Registrar.

Simultaneous Enrollment and Cross-Campus Enrollment Simultaneous Enrollment is similar to the Intercampus Visitor Program, but participants are enrolled in at least six units at UCR while simultaneously taking additional classes at another UC campus. Cross-Campus Enrollment allows participants to simultaneously take online courses offered by another UC campus. Participants of either program don’t have to be formally admitted nor pay additional tuition/fees; however other fees may apply depending on the course. For additional information and application for Simultaneous Enrollment, please go to the Highlander One Stop Shop (HOSS), on the first floor of the Student Services Building. For additional information and to initiate enrollment for Cross-Campus Enrollment course opportunities please go to crossenroll.universityofcalifornia.edu.

Eligibility requirements for both programs include:

• • Has completed a minimum of 12 units as a matriculated student at

UCR (home campus).

• • Is enrolled for a minimum of 6 units for the current term at UCR

(home campus)

• • Is in good standing.

• • Has the appropriate academic preparation as determined by the host

campus.

• • Must have fees paid by Fee Payment deadline

The Intercampus Visitor Program enables qualified undergraduates at the UC to take advantage of educational opportunities at other UC campuses. Under this program, students may take courses that are not available on their home campus, participate in special programs, or study with a distinguished faculty member at another campus. Participants may enroll at another campus for only one term. Additional information on requirements and application forms can be obtained at the Office of the Registrar. Intercampus visitors must apply for financial aid at their host campus and must be making satisfactory academic progress on their home campus to be eligible to be awarded.

Undergraduate students who wish to terminate work in the university during a current quarter, officially and without scholarship penalty, must initiate an application for withdrawal through myforms.ucr.edu. The student must settle all accounts and return any university property such as books, keys, laboratory equipment, and uniforms. After the first few weeks of the quarter, such petitions are granted only under exceptional circumstances.

Students who withdraw are no longer considered continuing students. Students wishing to return to the university must apply for readmission at least six weeks before the beginning of the quarter to be sure of registration without late fees. Visit registrar.ucr.edu for deadline information.

Students who withdraw from the university without authorization may receive grades of “F” in all courses in which they are enrolled. Further, the Special Services Office is required to notify the Department of Veterans Affairs when any student fails, receives no credit, or withdraws from all subjects undertaken.

The Planned Educational Leave Program (PELP) is for undergraduate students who want to interrupt their regular education for one year or less while clarifying educational goals, gaining practical experience away from campus, or enhancing the prospect of successful completion of an academic program. Students must have completed at least one quarter of course work at UCR and be in good academic standing to qualify. Students holding F-1/J-1 visas should consult with an International Student Advisor before participating in this program. Information on PELP is available from the dean of the student’s college, UCR Counseling and Psychological Services , and the Office of the Registrar.

The Planned University Leave Program (PULP) is designed for undergraduate students who plan to interrupt their education at the UC to study at another academic institution. A student planning to attend a postsecondary institution in the United States should consult the dean’s office of the student’s college.

Graduate students who wish to withdraw or apply for a leave of absence should contact the Graduate Division.

Planned Opportunities Abroad Agreement (POAA) permits UCR students to study abroad on a non-UC program through the Other Abroad Programs (OAP) and return to UCR without having to file for readmission. POAA advising and applications are available at the Study Abroad Programs, Olmsted Hall, Room 2322. studyabroad.ucr.edu. 41 / Finances and Registration

Undergraduate students who wish to return to UCR must file an application for readmission with their college Student Academic Affairs office at least six weeks prior to the quarter of proposed registration. Visit registrar.ucr.edu for deadline information. A nonrefundable application fee of $70 is charged. Approval of the dean of the student’s college or division is required for readmission. Students dismissed or not in good standing may be required to meet with the appropriate dean. Readmission of students disqualified for disciplinary purposes is subject to approval of the Dean of Students.

Transcripts from other institutions (including University Extension) attended during a student’s absence must be filed with the Undergraduate Admissions Office at least six weeks prior to the quarter of readmission. Students who were not registered during the fall, winter, or spring quarter immediately prior to their expected graduation must file an application for readmission with their college Student Academic Affairs office.

Graduate students desiring readmission or termination of leaves of absence should contact the Graduate Division.

The Office of the Registrar prepares and permanently retains records of students’ academic work at UCR for regular sessions and summer sessions. It maintains separate academic records for undergraduate, professional, and graduate careers. The academic record chronologically lists courses, units, grades, cumulative GPA, transfer credits, and total units.

Students may order copies of their transcript at Growl (accessible through rweb.ucr.edu). Otherwise, the transcript of a student’s UCR academic record is released only upon receipt of a signed request by the student authorizing its release. Application may be made in person at the Office of the Registrar, or by mail; telephone requests cannot be honored. Students can order transcripts for regular ($10 fee for each official transcript) or rush service. Application should be made two weeks in advance of the time the transcript is needed. Rush service for the transcript is available within 24 hours of receipt of the application; the fee is $10 per transcript plus a $10 service fee.

Express mail service is available for an additional fee based on current USPS rates. Fax service is available at $2 per page plus the aforementioned charges as appropriate. Payment is due in advance for all transcript service. A check or money order payable to Regents UC should be submitted with the application for transcript. All outstanding debts to the university (with the exception of long-term financial aid loans not yet due and payable) must be paid in full before a transcript will be released.

Students are strongly advised to check their academic records carefully and to bring any discrepancies to the attention of the Office of the Registrar immediately. Supporting enrollment documents are retained for no more than one year. After one year, it is assumed that students accept the accuracy of their academic records. Once a degree has been posted, changes to a student’s academic record are allowed only to correct an administrative error.

In accordance with the federal Family Educational Rights and Privacy Act (FERPA) of 1974 as amended, and campus procedures that implement the University of California Policies Applying to the Disclosure of Information from Student Records, the following information is published.

Students’ academic records are maintained in their academic department and appropriate college or school or the Graduate Division; the maintenance of these records is the responsibility of the department chair or dean. Students who believe that their records contain incorrect or misleading information and who seek review of these records with a view toward altering or expunging a portion of them should make initial inquiry and petition through the appropriate department chair or academic dean, who institutes an informal investigation and, if necessary, refers the matter for hearing.

Office of the Registrar Student records maintained by this office include the official UCR academic record (transcript), academically-related information, and the residence classification information. The maintenance of these records is the responsibility of the Registrar. These records are available only to officials and employees of the University of California who need access to them for the performance of their official duties or to bona fide agents of the university for the collection of overdue debts to the university (but only as may be necessary to ensure collection of the overdue debt). Students who believe that their records contain incorrect or misleading information and who seek review of those records with a view toward altering or expunging a portion of them should make initial inquiry and petition through the Registrar, who institutes an informal investigation and, if necessary, refers the matter for hearing. Students may inspect records, maintained by the campus, of disclosures of personally identifiable information from their student records.

Office of Undergraduate Admissions Records are maintained by this office for every undergraduate student who attended UCR with the exception of students enrolled exclusively in University Extension or Summer Sessions. These files containing the original admission application, transcripts from institutions previously attended, and other documents related to applications for admission are held for five years after the last date of attendance or until graduation (whichever occurs earlier) at which time they are purged. Maintenance of these records is the responsibility of the Director of Undergraduate Admissions.

Office of Financial Aid Records maintained by this office are relevant to financial aid awards, work-study employment, and academic information as it pertains to satisfactory academic progress standards. These records include, but are not limited to, the Free Application for Federal Student Aid (FAFSA), Federal Income Tax Forms (1040, 1040A, 1040EZ), other verification forms, and student employment forms. Maintenance of these records is the responsibility of the Director of Financial Aid.

Students who have records in various student service offices such as Career Services, UCR Counseling and Psychological Services , Health Service, Housing, International Student Resource Center, Learning Center, Student Special Services (for disabled and veterans’ services), and Women’s Resource Center should contact those offices for information. Student discipline records are kept in the office of Student Conduct & Academic Integrity Programs.

The University of California, Riverside considers the following to be public information with respect to individual students: name; addresses (local, permanent, e-mail); telephone numbers; date and place of birth; major field of study; dates of attendance; degrees and honors received; the name of the most recent previous educational institution attended; participation in officially recognized university activities, including intercollegiate athletics; and the name, weight, and height of participants on intercollegiate university athletic teams.

Students have a right to refuse to permit any or all of the above categories of personally identifiable information to be designated as public information with respect to themselves. Students who do not want their information to be published in the campus directory must check the appropriate privacy restriction on Growl (accessible through rweb.ucr.edu). Students who wish to have any or all of the items defined as public information to be restricted from release outside the university must check each item to be restricted on Growl.

Students who choose to restrict personally identifiable information about themselves that has been defined as public information are advised of some potential implications. The campus may not then disclose to anyone (including prospective employers, hometown newspapers, and others outside the university) information from a restricted category, such as the award of a Regents Scholarship, election to Phi Beta Kappa, degree(s) granted and the date(s) conferred, and dates of attendance.

Copies of the University of California and UCR Policies Applying to Disclosure of Information from Student Records are available in the following offices on the UCR campus: Office of the Executive Vice Chancellor and Provost; Office of the Registrar; Office of the Vice Chancellor, Student Affairs; and Office of the Ombuds. These offices also have copies of the federal Family Educational Rights and Privacy Act of 1974, as amended, for review.

Students have a right to file complaints with the Family Policy Compliance Office, U.S. Department of Education regarding alleged violations of the rights accorded them by the Family Educational Rights and Privacy Act of 1974, as amended. Students may also consult confidentially with the UCR Ombuds regarding any problems or possible violations of rights associated with the Act. Finances and Registration / 42

Students who have not been living in California with the intent to make it their permanent home for more than one year immediately before the residence determination date for each term in which they propose to attend the university must pay nonresident supplemental tuition as well as all assessed fees. The residence determination date is the day instruction begins at the last of the University of California campuses to open for the quarter. For schools on the semester system, the residence determination date is the day instruction begins for the semester.

Law Governing Residence The rules regarding residence for tuition purposes at the University of California are governed by the California Education Code and implemented by Standing Orders of the Regents of the University of California.

Who is a Resident? If you are an adult student (at least 18 years of age), you may establish residence for tuition purposes in California if you are a U.S. citizen, or a permanent resident or other immigrant, or if you are a nonimmigrant who is not precluded from establishing a domicile in the United States. Check with the Residence Affairs Officer in the Office of the Registrar for the latest information on qualifying nonimmigrant visas.

To establish residence, you must be physically present in California for more than one year prior to the residence determination date, and you must have come here with the intent to make California your home as opposed to coming to California to go to school.

Physical presence in the state solely for educational purposes does not constitute the establishment of California residence, regardless of the length of your stay.

You must demonstrate your intention to make California your home by severing your residential ties with your former state of residence and by establishing those ties with California. If these steps are delayed, the one-year physical presence requirement will be extended until you have demonstrated both presence and intent for one full year.

If your parents are not residents of California, you will be required to be financially independent to qualify as a resident for tuition purposes.

Requirements for Financial Independence You are considered “financially independent” if one or more of the following apply: (1) you are at least 24 years of age by December 31 of the calendar year for which you are requesting residence classification; (2) you are a veteran of the U.S. Armed Forces; (3) you are a ward of the court or both parents are deceased; (4) you have legal dependents other than a spouse; (5) you are married or a registered domestic partner, or are a graduate or professional student, and you were not claimed as an income tax deduction by your parents or any other individual for the tax year immediately preceding the term for which you are requesting resident classification; or (6) you are a single undergraduate student and were not claimed as an income tax deduction by your parents or any other individual for the two tax years immediately preceding the term for which you are requesting resident classification and you can demonstrate self-sufficiency for those two years. (Note that financial dependence is not a factor in residence status for graduate student instructors, graduate student teaching assistants, research assistants, junior specialists, postgraduate researchers, graduate student researchers, and teaching associates who are employed 49 percent or more of full-time in the term for which classification is sought.)

Establishing Intent to Become a California Resident Indications of your intent to make California your permanent residence can include the following: registering to vote and voting in California elections; designating California as your permanent address on all school and employment records, including military records if you are in the military service; obtaining a California driver’s license or, if you do not drive, a California identification card; obtaining California vehicle registration; paying California income taxes as a resident, including taxes on income earned outside California from the date you establish residence; establishing a California residence in which you keep your personal belongings; and licensing for professional practice in California. The absence of these indicia in other states during any period for which you claim residence can also serve as an indication of your intent. Documentary evidence is required, and all relevant indications will be considered in determining your classification. Your intent will be questioned if you return to your prior state of residence when the university is not in session. General Rules Applying to Minors If you are an unmarried minor (under age 18), your residence is considered to be the residence of the parent with whom you live. If you have a parent living, you cannot change your residence by your own act, by the appointment of a legal guardian, or by the relinquishment of your parent’s right of control. If you live with neither parent, your residence is that of the parent with whom you last lived. Unless you are a minor alien present in the United States under the terms of a nonimmigrant visa that precludes you from establishing domicile in the United States, you may establish your own residence when both your parents are deceased and a legal guardian has not been appointed. If you derive California residence from a parent, that parent must satisfy the one- year durational residence requirement.

Specific Rules Applying to Minors

Divorced or Separated Parents You may be able to derive California resident status from a California resident parent if you move to California to live with that parent on or before your 18th birthday.

Parent of Minor Moves from California You may be entitled to resident status if you are a minor U.S. citizen or eligible alien whose parent(s) was a resident of California who left the state within one year of the residence determination date if

• (a) you remained in California after the departure of your parent(s);

• (b) you enroll in a California public postsecondary institution within one

year of the departure of your parent(s); and

• (c) once enrolled, you maintain continuous attendance in that institution.

Financial independence is not required in this case.

Two-Year Care and Control You may be entitled to resident status if you are a U.S. citizen or eligible alien and you have lived continuously with an adult who is not your parent for at least two years prior to the residence determination date. The adult with whom you are living must have been responsible for your care and control for the entire two-year period and must have been living in California during the one year immediately preceding the residence determination date.

Students Who May Be Exempt from Nonresident Supplemental Tuition Visit ucop.edu/general-counsel for information on exemptions.

Temporary Absences If you are a nonresident student who is in the process of establishing a residence for tuition purposes and you return to your former state during noninstructional periods, your presence in California will be presumed to be solely for educational purposes, and only convincing evidence to the contrary will rebut this presumption. Students who are in the state solely for educational purposes will not be classified as residents for tuition purposes regardless of the length of their stay.

If you are a student who has been classified as a resident for tuition purposes and you leave the state temporarily, your absence could result in the loss of your California residence. The burden will be on you (or your parents if you are a minor) to verify that you did nothing inconsistent with your claim of a continuing California residence during your absence. Steps that you (or your parents) should take to retain a California residence include

• 1. Continuing to use a California permanent address in all records.

• 2. Continuing to satisfy California tax obligations. If you are claiming

California residence, you are liable for payment of income taxes on your total income from the date you establish your residence in California, including income earned in another state or country.

• 3. Retaining your California voter’s registration and vote by absentee

ballot.

• 4. Maintaining a California driver’s license and vehicle registration. If it is

necessary to change your driver’s license or vehicle registration, you must change them back within the time prescribed by law.

Petition for Resident Classification You must petition in person at the Office of the Registrar, 2249 Student Services Building, for a change of classification from nonresident to resident status. All changes of status MUST be initiated before the first day of classes for the term for which you intend to be classified as a resident.

Time Limit on Providing Documentation If additional documentation is required for residence classification but is not readily accessible, you will 43 / Finances and Registration

be given until the end of the applicable term to provide it. Nonresident supplemental tuition must be paid pending the outcome of the decision.

Incorrect Classification If you were classified as a resident incorrectly, you are subject to a nonresident classification and to the payment of all nonresident supplemental tuition not paid. If you concealed information or furnished false information and were classified incorrectly as a result, you may be subject to university discipline. Resident students who become nonresidents must immediately notify the campus residence affairs officer.

Inquiries and Appeals Inquiries regarding residence requirements, residence determinations and/or recognized exceptions should be directed to the Residence Affairs Officer, Office of the Registrar, 2249 Student Services Building, University of California, Riverside, CA 92521-0118. You may also go to ucop.edu/general-counsel/files/ed-affairs/uc-residency- instructions-appeal-form.pdf. No other university personnel are authorized to supply information relative to residence requirements for tuition purposes.

Students do not have an automatic right to appeal every nonresident determination. University of California Residence Policy permits you to appeal your classification as a non-resident ONLY if:

• 1. The decision to classify you as a nonresident for purposes of tuition

and fees was based on – a significant error of fact, a significant procedural error, or an incorrect application of policy which, if corrected, would required that you be reclassified as a resident.

• 2. Significant new information because available after the date of

the campus decision classifying you as a nonresident; despite the exercise of reasonable diligence (care and attention) the information was not previously known or available to you, and, based on the new information your classification as a nonresident is incorrect. No appeals based solely upon disagreement with the campus decision will be accepted. For further information or to obtain the Application to Appeal form please go to ucop.edu/ogc/documents/student-information- sheet-pdf please scroll to the bottom of the page and click on Application for Appeal. You would print the Application to Appeal form, attach a copy of your campus residence determination, and submit it to the Office of the General Counsel (OGC) at one of the addresses indicated on the form. Do not submit any other documents. Your appeal must be received at OGC within thirty (30) days following the date of the campus decision classifying you as a nonresident. An OGC Residency analyst will determine whether you have stated appropriate grounds for an appeal. If your appeal is accepted for review, the Residency Analyst will obtain your residence file from the campus and may request documentation from you at that time. The decision on your appeal is final. You may not file any further appeals of nonresident classification for the term for which you have been declared a non-resident. Only staff members in the OGC are authorized to explain or provide information regarding UC Residence Policy pertaining to appeals.

You are advised that the foregoing is a summary of the law regarding residence. Regulations adopted by the Regents are available for inspection in the Office of the Registrar. Note that changes may be made in the residence requirements between the publication of this statement and the relevant residence determination date.

Privacy Notice All information requested on the Statement of Legal Residence form is required by the authority of Standing Order 110.2 (a)-

• (d) of the Regents of the University of California for determining whether

you are a legal resident for tuition purposes. The residence affairs officer in the Office of the Registrar maintains the requested information. You have the right to inspect university records containing the residence information requested on the form.

For information on other policies applicable to students, visit deanofstudents.ucr.edu. 44